Staff Accountant

The Harriman Utility Board (HUB) is seeking applications to immediately fill the position of Staff Accountant. This position will be responsible for performing a variety of complex accounting tasks, and provide support to our Department Managers and Supervisors.

• Process accounts payable transactions accurately and timely in accordance with established policies and procedures.
• Manage the full-cycle accounts payable workflow, including receiving, indexing, verifying, coding all vendor invoices to proper general ledger and project/work order accounts.
• Verify invoices against purchase orders, receiving documentation, contracts, and other supporting records as applicable.
• Reconcile vendor statements and investigate and resolve discrepancies, duplicate invoices, outstanding items, and other account differences.
• Prepare, process, and disburse weekly payment runs (checks, ACH, wire transfers) and maintain organized vendor payment files and audit trails.
• Process year-end Form 1099 filings and maintain accurate, up-to-date vendor tax documentation (W-9 forms) or other tax exemption certificates.
• Assist with month-end accounts payable closing procedures, including accruals and other required entries.

• Administer the end-to-end utility work order accounting system in NISC, ensuring accurate tracking of capital construction, maintenance/operations work orders, and customer-requested job billings.
• Review and audit open work orders to ensure all labor hours, equipment charges, material issues, contractor invoices, and indirect overheads are correctly captured and allocated to the proper accounts.
• Execute monthly work order charge-outs and final job closings as designed by engineering and in conjunction with as-built drawings.
• Maintain the perpetual inventory subledger in the accounting software (e.g., NISC) and ensure timely posting of material purchases, warehouse receipts, transfers, and inventory issuances to work orders and capital projects.
• Collaborate directly with Purchasing and Warehouse personnel on periodic cycle counts and annual comprehensive physical inventory counts; calculate and post adjustments for inventory shrinkage, obsolescence, scrap, or count variances.
• Process and administer all Miscellaneous Receivables:
  • Prepare, review, and issue timely miscellaneous billing invoices for non-utility services, joint-use/pole attachments, aid-to-construction, damage claims to utility property, scrap sales, and third-party contract work.
  • Coordinate with Operations, Engineering, and Customer Service departments to obtain accurate work order costs, documentation, and police/incident reports to support damage recovery and custom billings.
• Review miscellaneous receivable transactions for accuracy, completeness, proper coding, and appropriate supporting documentation.
• Monitor outstanding miscellaneous receivable balances and assist with follow-up on past-due or unresolved items.
• Assist with recording and reconciling miscellaneous receipts and other non-routine revenue transactions.

• Prepare and maintain accurate general ledger accounts, supporting schedules, and routine/recurring journal entries.
• Assist with reconciling balance sheet accounts monthly (including prepaid items, accrued liabilities, miscellaneous income/expense, and inter-division transactions) utilizing NISC software and spreadsheet schedules.
• Assist Bookkeeper with deposit management or complete deposit management when necessary.
• Assist Accounting Supervisor with bank reconciliation when necessary.
• Assist with the preparation of assigned tax filings, regulatory reports, and financial…