Bookkeeper & Finance Administrator

Mission Statement

The Northern Society for Domestic Peace is dedicated to developing, delivering, and supporting programs that provide opportunities for individuals and families to strengthen their relationships and the quality of their lives by fostering respect, challenging violence, and promoting health and self-determination.

The Bookkeeper & Finance Administrator supports the financial operations and administrative functions of the Northern Society for Domestic Peace (NSDP). Reporting to the Executive Director, this position is responsible for accurate and timely bookkeeping, payroll, financial recordkeeping, reconciliations, reporting support, and regulatory and funder-related financial administration.

The position works closely with the Executive Director and leadership team to support strong financial management and accountability. The Bookkeeper & Finance Administrator also provides administrative and human resources support and contributes to effective day-to-day office operations.

This role requires strong bookkeeping and accounting knowledge, excellent organizational and time-management skills, sound judgment, attention to detail, and the ability to manage multiple priorities and deadlines in a confidential and responsive non-profit environment.

Northern Society for Domestic Peace is committed to building a workplace that reflects the diverse communities we serve. We value and respect diversity in culture, language, lived experience, race, sexual orientation, gender identity, and ability. NSDP strongly encourages applications from Indigenous peoples, racialized individuals, persons with disabilities, people of diverse sexual orientations and gender identities, and others who bring the skills, experience, and commitment needed to work respectfully and effectively with diverse communities.

This position is being posted concurrently to internal and external candidates. In recognition of NSDP’s commitment to supporting opportunities for current employees, qualified internal applicants may be given priority consideration. All applicants will be assessed based on the qualifications, experience, and requirements of the position.

• Perform accounts payable and accounts receivable functions, including invoice processing, payment preparation, receivable tracking, and appropriate supporting documentation.
• Complete regular bank, credit card, and other account reconciliations and investigate and resolve discrepancies.
• Prepare bank deposits and maintain petty cash reconciliation and replenishment processes.
• Maintain accurate and complete financial records and audit trails for all financial transactions.
• Maintain the organization’s bookkeeping system, including appropriate account structures, coding, entries, and records within Sage.
• Accurately track revenues and expenditures across programs, contracts, grants, funding sources, donations, fundraising activities, fees for service, and restricted funds, as applicable.
• Maintain appropriate supporting documentation in accordance with organizational, funder, audit, and regulatory requirements.
• Support and maintain effective internal financial controls, approval processes, and financial procedures.

• Administer all regular payroll functions, including payroll processing, statutory deductions and remittances, vacation and sick leave records, and other payroll-related calculations.
• Prepare Records of Employment and annual T4s and reconcile year-end payroll records.
• Administer employee benefit programs, including extended health benefits and RRSP contributions and remittances.
• Maintain accurate and confidential payroll and benefits documentation.
• Support…