Administrative Coordinator

GENERAL PURPOSE

Performs a variety of routine and complex clerical and administrative work in keeping official records and providing administrative support for the Public Works and Development Services Department. This position also provides administrative support and public outreach and education to meet the requirements of the City’s storm water management program laid out in the program’s schedule to keep the city compliant with the TCEQ Phase II Storm Water Permit.

Reports to Director of Public Works

None

Presence in the workplace on a regular basis is required to accomplish the essential functions, regular attendance MUST be maintained.

Performs routine secretarial and administrative work in answering phones, receiving the public, providing customer assistance, maintain extensive filing systems, procurement of supplies and materials, receives and processes mail, and time and bookkeeping.

Types and handles a variety of correspondence, documents, and specifications for Public Works and Development Services Staff. Also handles correspondence, documents, and specifications from other divisions when called upon.

Acts as official timekeeper and creates purchase orders/requisitions for all Public Works and Development Services Departments.

Acts as custodian of departmental documents and records. Establishes and maintains an extensive filing system for a variety of subject matter including correspondence, traffic register, departmental time records, departmental personnel records, project records, project cost accounting records (computerized), etc.

Receives, reports and maintains records for street light outages.

Logs work order requests into the Public Works work order system (MyGOV). Assists with following up on work order requests.

Maintains the Public Works portion of the city's web page including pictures and progress reports on construction projects.

Assists City Engineer with ensuring city stays in compliance with City’s TCEQ Phase II Storm Water Permit. Duties may include developing educational materials, maintaining records for activities, and preparing annual report for submittal.

Performs additional duties as necessary to meet requirements with the City’s TCEQ Phase II Storm Water Permit.

Performs all other duties as assigned.

High school diploma or GED equivalent.

Phone, computer, copy and fax machines, calculator.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee is occasionally required to lift and/or move up to twenty-five (25) pounds. The employee is occasionally required to walk, sit, talk, or hear. Specific vision abilities required by this job include close vision, color vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Employee will occasionally be exposed to seasonal temperatures.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions.

The noise level in the work environment is moderately quiet in the office and moderately loud in the field.