County Clerk - Recording Clerk - Temp

Overview

Under general supervision, records and maintains legal documents, indexes and proofs documents as official public records within the County Clerk’s Office. Required to issue marriage license to all eligible persons according to Marriage Equality Act of 2015, H.R. 2976 of the 114th Congress. Maintains Quality Control of legal documents, assist with Records Management and functions of the County Clerk’s Office.

Shift: Mon – Fri, up to 29 hours/week as required by job

--Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Regular attendance is required as scheduled by a supervisor;
• Examine legal documents to ensure filing requirements are met, applies the appropriate recording amount, files documents;
• Print copies or certified copies of records;
• Perform special projects involving historical records as assigned;
• Collect and verifies documents ready for scanning into an automated system, reviews applications for vitals and data enters counts, scans all applications;
• Import birth and death certificates, issues certified copies to qualified applicants;
• Issue marriage licenses, files and mails marriage licenses to customers;
• Process mail, verifies records are mailed or received by customers;
• Calculate daily cash drawer totals;
• Process meeting and public notices;
• Record military discharge documents for veterans;
• Print burial transit permits for funeral homes;
• Record land plats, ensures taxes are paid and legal descriptions are accurate;
• Index and proofs documents filed as official public records;
• Search court records, vital records and recordings; responds to questions from the public; issues copies of legal documents;
• Produce duplicate copies of record index/images on compact discs and FTP sites;
• Process open records requests;
• Maintain accurate recordings of legal documents. Assists customers at the counter, over the telephone and process mail in request. Performs general office and clerical duties which may include lifting large books per customer’s request. Work on special projects when needed;
• Attend training classes when necessary which may require out of town travel;
• Participate in election activities, including overtime, assists in training election workers, including preparing training materials and providing supplies, assists in processing ballots, provides equipment support at designated locations, answers phones in the call center, performs related activities as assigned.
• Maintains Quality Control of documents for destruction;
• Scans, indexes and proofs legal documents to prepare documents for storage;
• Picks up and delivers boxes and/or files to the departments throughout the County;
• Maintain the location of each box stored in the warehouse through the current software program being used by the County;
• Performs other duties as assigned;
• Confidentiality: Due to the confidential nature of a substantial part of the County Clerk records and office business, all matters pertaining to customers affairs (even though it is public record) must be kept in strict confidence.

Education, Experience and Training Guidelines:

High school diploma or equivalent; OR one year of related experience or training; OR an equivalent combination of education, training and experience as determined by Human Resources.

• Proficient knowledge of Brazoria County and County Clerk’s regulations, policies, and procedures.
• Proficient knowledge of word processing and personal computer applications and software.
• Proficient knowledge of the principles,…