Testing Center Proctor & Data Coordinator

Please NOTE:

All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification;

you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

Position Information

Posting Number

Posting Number AS505P

Position Title

Contract Length 12 months

Class Summary

Provide routine testing for all tests given in the Testing Center.

Candidates Eligible to Apply

Candidates Eligible to Apply Internal/External

Position Type

Position Type Exempt Staff

Employment Status

Employment Status Full Time

Position Funding Type

Position Funding Type Regular

Preferred Education/Training/Experience

Bachelor Degree in a related field. One year experience working in a secure testing center. Previous experience working in higher education.

• The use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Knowledge of appropriate test administration procedures, confidentiality of student data, and test security.
• Complex or technical data management skills in ability to retrieve data using multiple database programs, manipulate and convert to report formats.
• Operating standard office equipment, reading and explaining rules, policies, and procedures.
• Compiling and summarizing information and preparing periodic or special reports.
• Organizing own work, setting priorities, and meeting critical deadlines.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

· Experience administering Accuplacer ( TSIA ), CLEP , TCEQ , TCFP and Pearson Vue tests.

· Experience with Colleague Datatel system.

· Extensive experience troubleshooting computer software and hardware issues.

· Experience with scheduling software You Can Book Me and payment software Stripe.

Licensing/Certification Requirements

Will have to become certified to proctor all tests administered in the Testing Center
within first 3 months of employment.

Job Duties

1. Schedule testing sessions on campus by responding to proctor requests using email, maintain scheduling software, prepare workstations, and administering exams.

2. Ensure all testing materials are secured and only accessible to authorized staff.

3. Applies regulations, policies, and appropriate test administration for; computerized testing programs for various certifications and college credit.

4. Serve as the liaison with campus IT department to ensure testing lab computers are operating properly. Perform computer software/program updates ensuring compatibility with all testing programs. Address networking or connectivity issues and troubleshoot any computer issues regarding all testing programs, scheduling software, and check-in process.

5. Correspond with faculty and staff to gather course information to prepare for upcoming testing needs necessary to administer departmental exams and credit by exam.

6. Correspond with the Office for Disability Services to ensure students receive appropriate accommodations.

7. Serve as the liaison for all dual credit/high school testing, community outreach testing, and any special testing request. Commute to area high schools and off-site testing locations to administer scheduled tests.

8. Collects and examines data, works with campus staff and faculty in evaluating assessment data to generate effective responses to the school/students’ needs.

9. Establish and maintain a secure test environment and comply with applicable regulations, policies and statues for computerized testing programs and certifications such as TSI Assessment, TExES, CLEP , Pearson Vue, GED exams…