Payroll Coordinator

Position Information

Posting Number: AS472P
Position Title: Payroll Coordinator
Contract Length: 12 months
Position Type: Exempt Staff
Employment Status: Full Time
Position Funding Type: Regular

Education Requirements: Bachelor’s degree in Accounting, Finance, or a closely related field. Minimum three (3) years of payroll or accounting experience.

Preferred Education/Training/

Experience:

Master’s degree and five (5) or more years of higher education payroll experience. Advanced technical proficiency in payroll software, accounting software, and Microsoft Excel. Excellent analytical and problem‑solving skills for addressing payroll discrepancies and ensuring accuracy.

• Work requires the ability to read state, federal, and local regulations.
• Ability to promote and follow Board of Trustees policies.
• Requires strong mathematical skill with ability to perform general math calculations, such as addition, subtraction, multiplication and division, as well as various statistical calculations.
• Ability to manually calculate checks from gross to net for verification of program changes and employee questions.
• Strong organizational skills to work independently and to prioritize a heavy workload under the pressure of competing assignments.
• Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential personnel or organizational matters.
• Position requires critical thinking and deductive reasoning skills.
• Ability to work in a fast‑paced environment and meet constant deadlines.
• Work requires the ability to write reports, memos, requests, and general correspondence.
• Ability to work beyond scheduled hours when required.
• Detail‑oriented skills in proofreading materials and data entry to ensure accuracy on various reports.
• Effective keyboarding skills and knowledge of related software.
• Ability to organize data.
• Ability to read and interpret job documentation.
• Ability to provide accurate information or assistance to students, staff, faculty, and the general public in a timely and courteous manner.
• Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision within the assigned time frame.
• Ability to establish and maintain effective working relationships.
• Ability to keep up‑to‑date on changes in policies and procedures to maintain current working knowledge.
• Ability to shift quickly between several tasks without loss of continuity.
• Ability to independently identify and undertake additional tasks to be accomplished.
• Ability to listen actively and demonstrate understanding.
• Ability to recognize quickly the details of new assignments or problems.
• Ability to effectively communicate with employees at all levels of organization.
• Ability to analyze data presented for resolution.
• Ability to perform all essential functions of the position.
• Advanced working knowledge of Microsoft Office applications.
• Demonstrate high proficiency with MS Excel.
• Ability to use software tools to present data clearly and concisely.

• Ensure compliance with federal, state, and local labor and wage laws, including minimum wage, overtime, and worker compensation programs.
• Process payroll to include calculating wages, deductions, bonuses, and taxes, and issuing payments via direct deposit.
• Review and analyze data provided for accuracy based on guidelines set by the college and/or legal mandates. Including but not limited to rates of pay, benefit information, retirement status, time submission, overtime, leave reporting, hourly pay, overload pay.
• Oversee accurate payments to the Employee Retirement System of Texas (ERS) for benefits administration and to all retirement vendors.
• Reconcile/audit payroll accounts and investigate and report irregularities. Maintain meticulous records of work hours, wages, deductions, and other relevant information.
• Manage General Ledger and Journal Entry processing, record keeping, and reporting.
• Review and approve Teachers Retirement System of Texas (TRS) payment processing and reporting. Analyze the employees’ work schedule to determine TRS eligibility.
• Manage annual reporting…