Bookkeeper

Description

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday – Friday 8 am – 5 pm with 1-hour of unpaid lunch (some evenings and weekends may be required)

Reports to: Pastor

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Short-term/Long-term Disability
• Employee Assistance Program

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, accounting, and HR functions.

Accounting/Bookkeeping

• Provides Bookkeeping and payroll support for the parish.
• Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.
• Maintains accounts payable/receivable, payroll, deposit and financial records.
• Posts deposits of contributions, donations, and other receipts in accounting system.
• Prepares change boxes for special activities and accounts for monies.
• Maintains and reconciles other fund accounts as assigned;
  Reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data.
• Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
• Prepares financial budget and reports for pastor approval and prepares status reports for staff.
• Monitors budget to actual performance.
• Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
• Coordinates all financial reports and letters with the Pastor.
• Oversee electronic giving (credit card, online, ACH, etc) records and deposits.
• Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
• Assists in facility rentals and takes payments as needed.
• Attends Finance Council Meetings.
• Preparation:
  Reconciliation of monthly organization financial reports.
• In cooperation with Finance Council, develop & administer policies and procedure concerning the use of the parish properties & facilities.
• Review and approve contracts & service agreements as necessary.

• Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.
• Responsible for providing Pastor appropriate time report registers for review and approval.
• Ensures employee records are always current and accurate in HRIS system.
• Coordinate with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate.
• Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.

• Performs a variety of office duties, such as typing, filing, answering the telephone, assisting office visitors and other related duties as assigned.
• Ability to establish and maintain effective working relationships.
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills.
• Ability to work in fast-paced environment.
• Always maintain confidentiality.
• Supports and upholds the philosophy of Catholicism and the mission of the parish.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.

The Archdiocese of San Antonio is an Equal Opportunity Employer.