Academic Accountant II

Retirement is through TMRS and not TRS

Academic Accountant II

Non-Exempt

Academic Finance Manager

June 2025

Finance

The ideal candidate must be a servant leader with a strong commitment to public service, a thorough understanding of accounting concepts, and a true desire to work in a fast-paced, unique environment. This position provides support to Westlake Academy (WA) and, as a key member of the Westlake Finance Department, reports to the Academic Finance Manager. The primary duties include accounts payable, accounts receivable, and the daily collection, verification, and preparation of bank deposits for Westlake Academy.

• Bachelor's degree in Accounting, Finance, or related field and at least five (5) years of experience in accounting or an equivalent combination of education, training, and experience.
• Possesses strong organizational, communication, and interpersonal skills.
• Ability to complete a criminal background check, with acceptable results, as determined by the Town of Westlake. Fingerprinting may be necessary due to possible interactions on the Westlake Academy campus.
• Must be legally able to work in the United States.

• Governmental accounting experience (e.g. municipality or school).
• Current or previous Government Financial Officers Association (GFOA) or Texas Association of School Business Officials (TASBO) affiliation.
• Certified Government Financial Officer (CFGO) or Certified Texas School Business Specialist (CTSBS).

• Knowledge of Generally Accepted Accounting Principles and practices of accounting, bookkeeping and basic office practices and procedures to include IRS W-9 and 1099/1096 Internal Revenue Service's regulation and reporting.
• Skill to utilize a variety of data sources to include general ledger systems, Annual Comprehensive Financial Reports (ACFR), monthly financial reports, internet sites, or other sources as needed.
• Skill to reconcile accounts and develop approaches and techniques to problem resolution.
• Intermediate Microsoft Excel and Google Sheets skills include the ability to set up spreadsheets, calculate and tabulate data.
• Ability to work with numbers in an accurate rapid manner.
• Ability to compile, maintain, and file all reports, records, and other documents required, including auditable records.
• Ability to analyze and evaluate accounting problems, develop data, and recommend improved procedures.
• High level of integrity, dependability, and results-oriented work ethic.
• Ability to speak and deal tactfully with others and exhibit a willingness to share information.
• Ability to exercise sound judgment, decisiveness, and creativity in various situations.
• Ability to identify and implement process improvements.
• Ability to demonstrate a collaborative and flexible style, especially during times of change.
• Effective communicator with strong oral and written skills.

• Learn and demonstrate an understanding of how team, department, and Town (municipal & academic) goals are interconnected.
• Contribute to a positive work culture and maintain confidentiality.
• Ability to assess personal work performance and/or the work performance of the team.
• Contribute to the development of others and/or the overall organization.
• Ability and willingness to work in a collaborative environment to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities and when applicable encourage/mentor teammates to do the same.

• Responsible for all aspects of accounts payable for WA, including the review of purchase orders, invoices, and employee per diem/reimbursement requests, preparing/providing adequate documentation for all, and ensuring the general ledger account coding is correct.
• Processes accounts payable check runs including balancing batch input, printing physical checks, processing ACH payments, and posting entries to the general ledger.
• Reviews vendor statements for outstanding invoices and adjustments, and works with vendors, administrators, principals, or staff to clear outstanding items or identified discrepancies.
• Main source of customer service for vendors.
• Oversees procurement card accounting, ensuring all receipts have been uploaded and approved, includes the reconciliation and data entry of WA procurement card transactions.
• Prepares daily deposits of revenue collected by WA, verifying cash and checks submitted.
• Assists with WA bi-weekly payroll by entering employee data, including hours worked, overtime, and extra-duty pay, verifying edit reports for accuracy.
• Collaborates with Human Resources to resolve any missing or unclear payroll data.
• Maintains strict confidentiality of sensitive employee and payroll information.
• Reconciles revenue collection platform activity…