AP Specialist

Location:

Conroe, TX

Position Type:
Temporary

Schedule:

Monday-Friday

We are seeking a detail-oriented Accounts Payable Specialist to support the accounting department with high-volume invoice processing, vendor payments, reconciliations, and general accounting functions. Reporting directly to the CFO/Controller, this individual will play an important role in maintaining accurate financial records and ensuring timely processing of accounts payable transactions. The ideal candidate is organized, analytical, and comfortable managing a high volume of invoices while resolving discrepancies and communicating with vendors.

• Process approximately 1,000 invoices per month, including matching, coding, batching, and entering invoices into the accounting system.
• Post invoice batches and reconcile transactions to ensure accuracy.
• Prepare weekly vendor payment schedules and assist with payment processing, including manual checks.
• Reconcile monthly vendor statements and research outstanding invoices or payment discrepancies.
• Communicate with vendors to resolve billing issues, answer inquiries, and maintain positive working relationships.
• Perform general ledger postings and assist with monthly and year-end account reconciliations.
• Reconcile accounts payable sub-ledgers to the general ledger.
• Prepare and record accruals and ensure balances are properly reconciled.
• Assist with sales tax reporting and reconciliations across multiple taxing jurisdictions.
• Maintain organized accounting files, including invoices, proof of delivery documentation, certificates of insurance, and W-9 forms.
• Support the CFO/Controller with routine accounting activities and special projects as needed.

• Previous experience in accounts payable or a related accounting role.
• Experience processing a high volume of invoices in a fast-paced environment.
• Knowledge of invoice coding, vendor payments, account reconciliations, and general ledger postings.
• Familiarity with accruals, sales tax reporting, and month-end or year-end close activities preferred.
• Strong data entry, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel, and experience with accounting software.
• Strong communication skills and the ability to work effectively with vendors and internal teams.

The successful candidate is dependable, proactive, and capable of balancing multiple priorities without sacrificing accuracy. They should be comfortable working independently, identifying discrepancies, and supporting the day-to-day accounting needs of a busy finance department.