Financial Specialist III

Job Title Financial Specialist III Agency East Texas A&M University Department Financial Services Proposed Minimum Salary Commensurate Job Location Commerce, Texas Job Type Staff

The Financial Specialist III, under general supervision, provides complex clerical, accounting, and customer service support duties for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes.

• Administers all disbursements for divisions of the University. Assures accuracy of all information provided by each department for reimbursement.
• Prepares all vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.
• Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments.
• Regulates an extensive filing system for accounts payable documents (Vouchers, IDT’s, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.
• Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.
• Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received.
• Prepares daily report for accountant’s audit of processed vouchers, and ensures payments are released in a timely manner.
• Provides support to the university community regarding questions pertaining to the Financial Accounting Management Information System (FAMIS), the eTravel system, the eProcurement system, and US Bank.

Under general supervision, leads the coordination of complex accounts payable reporting, audit preparation, and reconciliation activities; researches and analyzes transaction variances, prepares findings and supporting documentation, and works with departments to resolve discrepancies and maintain compliance with applicable regulations and university procedures. Reviews Oversight audit exceptions, researches applicable regulations, and coordinates corrective actions with departments. Manages the daily operations of the eProcurement system, working directly with the Accounts Payable Supervisor to resolve any issues.

Inputs data into the cash disbursement system and verifies account balances are sufficient for payment. Maintains sub-ledgers on the cash disbursement system through data entries. Processes warrant cancellations and interagency transfer vouchers. Serves as primary contact for questions related to Aggie Buy/Mane Market eProcurement system for accounts payable questions.

• Education:
  
  High school diploma or equivalent combination of education and experience.
• Experience / Knowledge /
  
  Skills:
  
  Six years of related experience. Knowledge of word processing, spreadsheet, and database applications. Knowledge of financial transactions. Advanced knowledge of accounts payable practices and standards.
• Ability to:
  Ability to multitask and work cooperatively with others. Ability to analyze financial information. Ability to work with sensitive information and maintain confidentiality.
• Licensing/Professional
  
  Certifications:
  
  None
• Physical Requirements:
  
  None
• Other Requirements:
  None

• Bachelor’s degree. Knowledge of fund accounting. Experience with FAMIS (Financial Accounting Management Information System), Laserfiche (electronic file management system), eTravel (Emburse), and US Bank (online procurement/travel card system).