Administrative Assistant Job Nelsonville Texas USA,Administrative/Clerical

Location: Nelsonville

Provide secretarial and administrative support of a moderately complex and confidential nature.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person

Perform general administrative and clerical duties

Review, process and track vendor invoices for payment

Assist with identifying and resolving vendor invoice discrepancies

Enter material load information utilized in client billing and state and federal compliance reporting

Track all financial items that impact the project including expenses, revenue, capital repairs and some inventory

Schedule and organize meetings, conference calls, business travel, conferences and team activities

Distribute and/or send mail/packages

Assist and communicate with various departments, with the ability to prioritize tasks assigned simultaneously by multiple departments

Submit business expenses and payroll as needed

Track operations information

Order, organize, and maintain office supplies and equipment

Serve as a brand advocate and ambassador in every interaction with clients and the public

KNOWLEDGE/SKILLS/ABILITIES

Handle confidential and non-routine information, explain policies and know how to appropriately use discretion
Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.
Demonstrated strong interpersonal, problem solving and relationship building skills
Ability to prioritize and multi-task while applying attention to detail
Process and Systems oriented
Ability to work in a fast‑paced environment, process work rapidly, set priorities, work under pressure and follow through with assigned tasks
Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office
Ability to perform basic math

EDUCATION/EXPERIENCES

Minimum High School Diploma or equivalent (GED) required
Minimum 5 years Administrative Assistant experience preferred

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Talking, Hearing, Seeing, Standing, Sitting, and Walking
The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
The worker may be subjected to atmospheric conditions

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position.

AA/EOE/M/F/D/V

We thank all individuals for their interest in Synagro; however, only those selected for interviews will be contacted.

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