Administrarive Assistant

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This Administrative Assistant will organize and support the manufacturing office, mainly supporting the Plant Manager and providing general administrative support for other leadership members who work on‑site and remotely. The role supports a fast‑paced manufacturing environment.

• Provide administrative support in a fast‑paced, dynamic environment, primarily in the professional offices but may be asked to work inside the manufacturing plant on occasion.
• Perform general administrative duties such as filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing backup to reception, ordering supplies, sorting and distributing correspondence and maintaining database records.
• Prepare and distribute production reports as scheduled (daily, weekly, etc) both within the team and across the organization using Excel and proprietary software.
• Assist in planning, set‑up and organization of office and local company events.
• Maintain communication across the organization as well as with vendors, customers and applicants requiring explanation, clarification and diplomacy, exercising discretion and confidentiality.
• Partner with other staff within the organization to accomplish tasks and projects.

• 2-5 years of experience in an administrative support role within a fast‑paced organization.
• Positive and proactive multi‑tasker with a strong sense of urgency and a ‘get things done’ attitude.
• Exceptional organization and problem‑solving skills with ability to handle highly sensitive and confidential material.
• Intermediate to advanced Microsoft Office skills:
  Word, Excel, PowerPoint, Outlook, Teams; experience with project management software desirable.
• Professional demeanor and presentation.
• Excellent verbal, written and listening communication skills.
• Ability to work a flexible schedule with some overtime required.
• High school diploma required; associate's degree or higher preferred.

None expected.

Primary functions require sufficient physical ability and mobility to work in an office setting; may stand or sit for prolonged periods; occasionally stoop, bend, kneel, crouch, reach and twist; lift, carry, push or pull light to moderate amounts of weight up to 50 lbs; operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.

40 hours per week, Monday – Friday.

• A competitive compensation package, annual bonus, 401(k) match.
• Vacation and sick time including 7 paid holidays, 1 floating holiday, and 1 volunteer day.
• Employer‑paid benefits (medical, dental, vision, health savings account).
• Professional career development and reimbursement.
• Up to 16 weeks paid maternity leave; up to 4 weeks of paid parental leave.

Amherst Operating Services is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender identity, pregnancy, sexual orientation, age, disability, genetic information or veteran status, and encourage all applicants to apply.

Mid‑Senior level.

Full‑time.

Administrative.

Higher Education.