Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support a construction project team in Texas. This long-term contract position is ideal for someone who enjoys keeping operations organized, communicating effectively with a wide range of stakeholders, and helping a busy site office run efficiently. The role combines day-to-day administrative coordination with meeting support, travel planning, office organization, and responsive assistance for project staff and visitors.

Responsibilities:

• Deliver courteous and detail-focused administrative support to the onsite construction team while fostering a welcoming experience for staff, clients, vendors, and visitors.

• Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.

• Coordinate essential site resources such as calendars, meeting spaces, parking arrangements, access credentials, and other project office materials.

• Maintain project organization tools, including team directories, seating layouts, and filing systems that allow documents to be stored and retrieved efficiently.

• Arrange travel plans, lodging, schedules, and related logistics for team members and project leaders as needed.

• Plan and support meetings by organizing details, preparing agendas, capturing notes, and distributing clear meeting minutes to participants.

• Respond to general office questions and administrative requests, escalating issues appropriately and helping resolve productivity-related onsite support needs in partnership with technical support teams.

• Work with project leadership to manage visitor procedures, assist with staff onboarding or site orientation activities, coordinate office supplies, and contribute to special projects or team events.