Front Desk​/Recepcionist

The Front Desk Assistant will organize and coordinate office administration and procedures, ensuring organizational effectiveness and efficiency.

Welcomes and directs visitors greeting them and making them feel welcomed.

Answer phone calls and route these calls to desired department.

Perform clerical duties including typing, filing, and completion of simple forms.

Plan and organize corporate events for staff.

Operates office machines including copies, scanners, phone and voicemail systems, computers and other standard office equipment.

Coordinate maintenance of office equipment as needed.

Handle outgoing shipping as needed for office staff.

Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail by the close of business daily.

Maintains inventory of office supplies; orders new supplies as needed. Ensure office supply room is always organized.

Ensure employee break room is kept tidy.

Assist with office lunch orders as needed.

Responds to and resolves administrative inquiries and questions.

Coordinates and schedules travel, meetings, and appointments for staff as needed.

Prepares agendas and schedules for meetings.

Copies, sorts, and files records related to office activities, business transactions, and other matters.

Prepares letters, memos, forms, and reports according to written or verbal instructions.

Performs other duties as assigned.

Dependability, personable and outgoing.

Ability to operate a computer, associated peripherals, and general office equipment (phone, printer, etc.)

Excellent time management with the ability to multitask and prioritize work.

Skill in organization and prioritization, planning skills, and attention to detail.

Proficient in Microsoft Office Suite and computer-based applications.

Bilingual a must.

Excellent verbal and written communication skills.

High School Diploma or equivalent required.

One (1) year of related experience required.

Ability to sit, view a computer screen, and use your hands/fingers for six (6) to eight (8) hours.

Occasionally (up to three hours) walk through the office and warehouse as needed.

Occasionally (up to three hours) reach above/below should level, stoop, kneel, or crouch.

Ability to speak and hear (in person/phone) throughout the shift (up to eight hours)

Occasionally lift or carry up to 25 pounds

• High school or equivalent (Required)

• Front desk: 1 year (Required)

• Spanish (Required)

Work Location:

In person