Human Resource and Accounting Assistant

This shared position provides administrative and operational support to the Human Resources and Finance departments, with responsibilities generally divided equally between the two functions. Workload allocations may fluctuate based on seasonal and operational priorities, including recruitment, onboarding, open enrollment, financial audits, records requests, and staffing needs. The position supports day-to-day accounting functions, including accounts payable, accounts receivable, and financial recordkeeping, as well as Human Resources functions such as employee records management and benefits administration.

The position also provides cross-trained support to Utility Billing and Municipal Court, including backup cashier services, while maintaining established internal controls, confidentiality, sound judgment, and the City’s commitment to customer service excellence through The Heath Way.

• Assist with accounts payable and receivable processing, including invoice verification and data entry.
• Maintain accurate financial records and documentation.
• Assist with bank reconciliations and monthly and year-end financial reporting, as assigned.
• Support the preparation of financial reports and audits.
• Respond to vendor inquiries and assist with purchase order tracking.
• Perform general clerical duties such as filing, copying, and scanning financial documents.
• Assist with public information requests involving Finance Department records, as assigned.

• Assist with recruitment processes including job postings, application tracking, and interview scheduling.
• Support new hire onboarding and orientation processes.
• Maintain and update employee records in HRIS and personnel files.
• Assist with benefits administration and open enrollment processes.
• Help coordinate employee training, recognition programs, and wellness initiatives.
• Respond to routine HR-related inquiries and provide administrative support for HR projects.
• Assist with public information requests involving Human Resources records, as assigned, while maintaining required confidentiality.

• English Language: the structure and content of the English language, including the meaning of words and grammar.
• Basic Math: add, subtract, multiply, or divide quickly.
• Customer Service: principles and processes for providing customer and personal services including a desire to help customers regardless of their circumstance.
• Customer Service Management: principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.
• Office Systems: administrative and clerical procedures and systems such as word-processing systems, filing and records management systems, forms design principle
• Office Software: current word processing, presentation, spreadsheet, and database programs used by the city.
• Record Keeping: principles and practices for collection and recording of information for use in report presentations.
• Record Management: processes and/or methods for inventorying, verifying, logging, preparing, filming/scanning, filing, and shelving of records.

• Cooperation: establishing and maintaining positive working relationships with those contacted in the course of work.
• Typing: accurately enter information using computer keyboard: 45 words per minute.
• Organizational Systems
  : tracking multiple variables by sorting, grouping, and calendaring.
• Active Listening: listening to what other people are saying and asking questions as appropriate.
• Deductive Reasoning: applying…