Back-Up Administrative Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships.

This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership with administrative, scheduling, payroll, human resources, and operational responsibilities. This position serves as a backup to the Administrative Coordinator and helps ensure associate records, timekeeping, hiring documentation, and other administrative processes are completed accurately and timely.

• Assists the Administrative Coordinator with daily administrative responsibilities.
• Maintains accurate and organized associate records and documentation.
• Assists with reports, correspondence, filing, and other administrative tasks.
• Helps ensure required paperwork and documentation are completed accurately and submitted timely.
• Provides administrative support to store leadership and department managers as needed.
• Maintains confidentiality when handling associate and business information.

• Assists with administrative steps related to hiring and onboarding new associates.
• Supports completion and processing of required new-hire documentation.
• Helps ensure associates complete required onboarding steps and employment documentation.
• Communicates with store leadership regarding outstanding hiring or onboarding requirements.
• Assists with maintaining accurate associate information within company systems.
• Escalates hiring or onboarding issues to the appropriate store, HR, or Talent Acquisition partner when necessary.

• Assists with reviewing associate timekeeping records for accuracy.
• Helps identify missing punches, scheduling discrepancies, and other timekeeping issues.
• Supports timely completion of payroll-related processes.
• Works with store leadership and associates to resolve timekeeping discrepancies.
• Helps ensure payroll and timekeeping procedures are followed consistently.

• Assists with maintaining associate schedules and administrative scheduling processes as directed.
• Supports associates with general questions regarding administrative processes and available resources.
• Communicates important deadlines, requirements, and administrative information to associates and department leadership.
• Directs associate questions or concerns to the appropriate leadership or HR resource when necessary.

• Helps ensure required associate documentation is maintained according to company policies and procedures.
• Handles confidential information appropriately and protects associate privacy.
• Supports completion and tracking of required training, employment documentation, and other compliance-related activities.
• Assists with audits and administrative reviews as requested.
• Identifies missing or incomplete documentation and follows up with appropriate leadership.
• Escalates compliance concerns when appropriate.

• Provides administrative support to store leadership to help maintain efficient store operations.
• Assists with communication between associates, department managers, and store leadership.
• Helps coordinate meetings, training activities, and other store events as needed.
• Supports general office organization and maintenance of administrative supplies and materials.
• Assists other areas of the store when business needs require.

• Performs Administrative Coordinator responsibilities when providing coverage for the Administrative Coordinator.
• Helps maintain continuity of administrative processes during vacations, absences, or other coverage periods.
• Ensures time-sensitive administrative, payroll, hiring, and compliance responsibilities continue to be completed.
• Communicates significant issues or outstanding items to store leadership and the Administrative Coordinator.

• Works collaboratively with store leadership, department managers, Human Resources, and Talent…