Substitute Specialist

Northwest Independent School District ADMINISTRATION - Justin, Texas Open in Google Maps

This job is also posted in Northwest Independent School District

Job : 5949035

Final date to receive applications: Posted until filled

Posted: Oct 02, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Title:
Substitute Specialist (0401A)

Reports To:
Director of Elementary Recruitment and Retention

Dept./Campus:
Human Resources

Duty Days: 235 Days

Wage/Hour Status:
Exempt

Pay Grade: A05

Primary

Purpose:

Provide leadership, vision and direction to the district’s guest educator (substitute teacher) program by focusing efforts on recruitment, training, support, recognition and retention. Ensure uninterrupted educational process by providing support in scheduling and monitoring all guest educator placements for the District. Develop and execute an ongoing recruitment plan to maintain an adequate number of guest educators for each campus. Act as the point-of-contact at the district level for guest educators and campuses, addressing issues and providing support.

Monitor daily absences and assist campuses in making direct contact with guest educators to increase fill rates. Ensure personnel functions confirm to all applicable regulatory requirements.

Qualifications:

High School Diploma or GED required

Minimum of two (2) years successful experience at the campus or district level working with substitute coordination and online absence management system preferred

Excellent human relations skills demonstrating the ability to establish and maintain effective relationships with campus staff, district staff, and guest educators

Ability to work within strict scheduling and deadlines

Demonstrate creativity, initiative and dedication to task

Knowledge and talent in designing varied recruitment tools

Analytical problem-solving skills, understanding of root causes and ability to implement change

Accurately detect and resolve technical problems related to the Substitute system

Attention to detail and ability to follow tasks through to completion

Create and maintain spreadsheets, databases, and presentations

Ability to implement rules and procedures related to substitutes

Effective presentation skills to small and large groups

Demonstrate high level of professionalism in attitude, appearance, and office demeanor

• Proactively provide leadership to the District’s guest educator program.
• Act as the point of contact at the District level for guest educators, teachers and campus contacts.
• Develop an ongoing recruiting plan to onboard new quality substitute teachers and maintain an adequate substitute teacher pool. Plans should be developed and executed for both district and campus recruitment.
• Prepare, distribute, receive, and process guest educator applications. Organize and lead the screening of guest educator applicants.
• Create, distribute, and review RIVS digital interviews to identify qualified guest educator applicants.
• Prepare and submit onboarding of initial employment documentation.
• Work cooperatively with payroll and HR staff to ensure accuracy of guest educator compensation based on credentials and length of assignment.
• Monitor certification in long-term assignments, notifying campus administrators and the Director of Elementary Recruitment and Retention when parent notification is required.
• Partner with Benefits and Risk Management to ensure compliance with ACA requirements.
• Review and respond appropriately to the evaluation process of guest educators and classroom teachers. Communicate directly with guest educators and campus contacts as needed to adequately address concerns and take appropriate steps for…