Human Resources Clerk

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• Location:
  
  Kathy Covington Administration Building

Job Title:

Human Resources Clerk Exemption Status/Test:
Nonexempt

Reports to:

Executive Director of Human Resources Date Revised:
September 1, 2026

Dept./School:
Human Resources/Central Office

Primary

Purpose:

Provide support for daily human resources operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

• Proficiency in keyboarding and file maintenance
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to perform basic math
• Ability to read, speak, and understand English
• Excellent organizational skills
• Effective communication and interpersonal skills

Experience:

3 years of clerical experience (Preferred)

• 1. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
• 2. Maintain HR information database to ensure that employee information is accurate, current, and reliable.
• 3. Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
• 4. Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
• 5. Process new hire paperwork including criminal history information, references, and other application materials.

• 6. Prepare and distribute or post job vacancy announcements and advertisements.
• 7. Prepare, maintain, and distribute the employee handbook as directed.
• 8. Prepare correspondence, forms, and reports according to district standards and requirements.

• 9. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• 10. Greet visitors and assist employees and applicants to complete applications and required paperwork.
• 11. Assist with the preparation and distribution of employment contracts.
• 12. Maintain confidentiality.
• 13. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:
Standard office equipment including personal computer and peripherals; imaging equipment Posture:
Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light to moderate lifting and carrying (less than 44 pounds) Environment:
May work prolonged or irregular hours Mental Demands:
Work with frequent interruptions; maintain emotional control under stress

Postings current as of 10/7/2026 7:23:35 PM CST.

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