Job Description & How to Apply Below
Job Title:
MRD Manager
Department:
Medical Records Department (MRD)
Location:
IVF Centre / Hospital
Reports To:
Centre Head / Hospital Administrator
Job Summary
The MRD Manager is responsible for managing and maintaining all patient medical records in the IVF centre, ensuring accuracy, confidentiality, compliance, and easy retrieval of records. The role includes supervising MRD staff, managing electronic and physical files, supporting NABH audits, and coordinating with doctors, embryologists, nurses, and admin teams. This aligns with standard MRD manager responsibilities in hospitals.
Key Responsibilities
Manage day-to-day operations of the Medical Records Department
Maintain patient files, IVF treatment records, consent forms, scan reports, and discharge summaries
Ensure proper filing, indexing, coding, scanning, and storage of records
Maintain strict confidentiality of patient data and treatment history
Coordinate with doctors, IVF specialists, embryologists, and nursing teams for documentation completion
Ensure all IVF cycle documents are properly updated in EMR/HIS systems
Handle record retrieval for medico-legal, insurance, and patient requests
Prepare MIS reports, audit reports, and monthly record statistics
Support NABH / quality audits / compliance checks
Train and supervise MRD executives and record staff
Monitor record retention and disposal policies
Ensure timely closure of pending files and incomplete documentation
Maintain reports related to IUI, IVF, ICSI, embryo transfer, OT, lab, and donor records
Required Skills
Strong knowledge of MRD operations
Knowledge of hospital/IVF documentation standards
Experience with EMR, HIS, or IVF software
Good knowledge of NABH documentation
Excellent leadership and team management
Attention to detail and confidentiality
Strong reporting and MIS preparation skills
Qualification
Graduate / Bachelor’s degree in Hospital Administration / Health Information Management
Certification in MRD or Medical Coding preferred
3–5 years of MRD experience in hospital or IVF setup
Preferred Experience
Experience in IVF centre, fertility clinic, or women’s healthcare hospital
Knowledge of ART documentation, consent handling, embryo record maintenance
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