Office Administrator

Overview

Our clients are well-established manufacturers who create bespoke solutions for their clients across the UK. They are recruiting for an Office Administrator to join the busy office environment!

• As the Office Administrator, you will form part of the central hub of our office, managing a wide range of tasks that support both our team and our clients
• Act as the central point of contact for both internal staff and external clients, including office administration, event planning and support, staff support and meeting coordination
• Manage all company correspondence including phone calls, emails, and post while welcoming clients and guests warmly and professionally and maintaining effective and clear communication across all departments
• Organise meetings, schedule appointments, and take detailed meeting notes. Book venues and catering, arrange all event marketing materials, source, invite and track attendance of attendees. Support with venue setup and pack down. Manage the event aftercare process, sending out CPD certificates and collecting feedback on events
• Maintain and update company records and databases, including personnel, coordinating and booking contractors to complete work as required, H&S, and legal information. Support the administration of contractor vetting, including document checks, compliance records, and system updates
• Create and manage travel itineraries for staff attending business trips or company events
• Regularly review and update administrative records to ensure accuracy and compliance
• Input CIS invoices accurately into the finance system, provide general administrative support to the Accounts team and maintain accurate financial records
• Monitor and maintain office supplies, including stationery, multimedia equipment, uniform and PPE supplies. Reorder items when required
• Liaise with suppliers to ensure timely delivery of essential supplies

• Detail-oriented with a focus on smooth day-to-day office operations
• Previous experience handling bookings, events, contractors, and finance duties
• Strong administrative background with data entry, professional telephone manner and organisational skills
• IT literate and competent with Microsoft packages
• Hold a full UK driving license

• Monday – Thursday: 09:00am – 17:30pm
• Friday: 09:00am – 17:00pm
• 37 hrs a week
• 28 days annual leave, including bank holidays
• Hybrid working
• Free onsite parking
• Company Health Insurance
• Company Life Insurance