Operations Coordinator

Position: Operations Coordinator (Permanent)
Job Title:

Operations Coordinator
Salary:
Circa £45k

Location:

Berkshire

Job Summary:

To provide administrative, clerical, and logistical support to ensure the smooth day-to-day operation of the meat processing facility. This role focuses on maintaining production and compliance records, coordinating schedules, assisting management with reporting and supporting communication between departments such as production, quality assurance, logistics, and finance.

Key Responsibilities:

1. Administrative Support

Maintain and update production, inventory, and personnel records.
Prepare and process purchase orders, delivery notes, and invoices.
Handle data entry for production volumes, yields, and waste tracking.
Assist in preparing daily, weekly, and monthly operational reports.

2. Documentation & Compliance

Ensure all required documentation for food safety (HACCP, GMP, quality checks) is accurate and up to date.
File and manage records related to inspections, certifications, and audits.
Support compliance reporting to regulatory bodies (e.g.FSA or local authorities).

3. Coordination & Communication

Serve as the communication link between plant staff and management.
Coordinate staff schedules, training sessions, and meetings.
Liaise with suppliers, transporters, and customers regarding orders, deliveries, and documentation.

4. Inventory & Logistics Administration

Monitor stock levels of raw materials, packaging, and consumables.
Maintain accurate inventory databases and assist with stock reconciliations.
Track incoming and outgoing shipments, ensuring paperwork accuracy.

5. Payroll & HR Support

Maintain attendance, timekeeping, and leave records for plant employees.
Assist HR with onboarding, safety induction, and personnel documentation.
Prepare and submit timesheets or payroll data to accounting or HR departments.

6. Financial & Office Administration

Assist in tracking operating costs, petty cash, and budget expenses.
Support procurement by obtaining supplier quotations and verifying deliveries.
Maintain organized filing systems for all administrative documents.

Qualifications:

Education:

Diploma or Bachelor’s degree in Business Administration, Office Management, Food Industry Administration, or a related field.

Experience:

2–5 years of administrative or clerical experience, preferably in food manufacturing or a production environment.
Familiarity with food safety and production documentation is highly desirable.

Skills &

Competencies:

Strong organisational and multitasking abilities.
Excellent communication and recordkeeping skills.
Proficiency in MS Office (Excel, Word, Outlook) and production management systems.
Attention to detail and accuracy in data entry.
Understanding of food industry compliance documentation (HACCP, ISO, etc.) is a plus

Work Environment:

Office-based within the processing plant.
Regular interaction with production, quality, admin and finance staff.
May occasionally enter production areas (with appropriate PPE) for audits or record collection.

Reports To:

Operations Director