Executive Assistant

This is a very exciting opportunity for a strategic, high-level Executive Assistant who operates as a true business partner to support the dynamic Global Head of an International Members Organisation, working across 150 countries worldwide.

The role is 3 days in the office in Maidenhead (5 mins walk from the station), 2 days WFH – an easy commute on the Elizabeth line or train from Paddington.

• The company is very employee-centric and offers exceptional benefits with a generous pension and holiday allowance. Core hours are 8.30 am – 5pm – Monday to Thursday and 8.30am – 4.30pm on Friday

• Managing Upwards: You will have the ability to influence, guide, and align with the Global Head. This involves anticipating their needs before they arise and proactively setting up their schedule for success.
• Challenging Appropriately: The role requires the confidence to push back on unrealistic requests, say "no" to low-priority meetings, and question processes to protect the Global Head’s time and focus.
• Gatekeeping with Diplomacy: Act as a critical interface between the leader and stakeholders, filtering information and managing competing demands while maintaining strong professional relationships.

• Managing an extremely complex and evolving diary
• Coordinating Executive Leadership Team activity and follow-up actions
• Preparing briefings, papers and meeting materials
• Handling sensitive communications and stakeholder engagement
• Coordinating domestic and international travel
• Managing competing requests for the Global Head’s time
• Supporting key organisational projects and priorities
• Acting as a central point of coordination across the organisation
• Ensuring actions and commitments are tracked and delivered
• Anticipating issues and resolving them before they reach the Global Head

• 5 years plus as an EA in a fast-paced environment
• Exceptional prioritisation skills
• Confident upward managing
• Remains professional when dealing with pressure or difficult conversations
• Comfortable operating in a demanding environment
• Organised and delivery-focused
• Creates structure and clarity in a busy environment
• Tracks actions and commitments through to completion
• Spots issues before they become problems
• Anticipates requirements rather than reacting to them
• Ensures nothing important falls through the cracks
• Able to work with Trustees, Executive Directors and senior external stakeholders
• Gains cooperation through credibility and professionalism
• Handles sensitive and confidential matters with discretion
• Has commercial and organisational Awareness
• Understands the wider business context behind decisions