Receptionist, Administrative​/Clerical

We’re seeking a professional, personable Receptionist to be the front‑line representative of our law firm. This role ensures visitors and callers receive exceptional service, drives smooth office operations, and provides reliable administrative support to attorneys and staff. Legal experience is preferred but not require, we’ll provide training for the right candidate.

• Welcome clients and visitors professionally and ensure a positive experience.
• Answer and direct incoming calls promptly; take accurate messages and route them to the appropriate department.
• Maintain a clean and organized reception area and meeting spaces.

• Manage daily office operations, including mail distribution, document scanning, and filing.
• Schedule and confirm client appointments, coordinate meeting rooms and logistics.
• Assist attorneys and staff with administrative tasks such as preparing client documents, binders and handling correspondence.

• Attend internal team meetings and assist with meeting preparation (agendas, materials, refreshments).
• Communicate effectively with attorneys, paralegals, and administrative staff to ensure smooth workflow.
• Support office events and firm activities as needed.

• Provide coverage or support at other firm locations in Ocala office when required. Position may require travel between Ocala and The Villages office as needed.
• Reliable transportation is necessary for occasional inter-office visits.

• High school diploma or equivalent.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office (Word, Outlook, Excel) and ability to learn new software.
• Excellent organizational skills and attention to detail.
• Professional demeanor and ability to maintain confidentiality.

• Previous experience in a law firm or professional office setting.
• Familiarity with legal terminology and office procedures.