Staff Accountant

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The Staff Accountant is responsible for managing the company’s payables, receivables, payroll processes, and vendor relationships. This role ensures accurate financial transactions, timely payments, and compliance with regulatory requirements while maintaining strong internal controls and confidentiality.

• Process vendor invoices, verify accuracy, and ensure proper coding to general ledger accounts.
• Reconcile vendor statements and resolve discrepancies promptly.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain accurate records of all accounts payable transactions.
• Lead 1099 filing process for relevant vendors annually.
• Assist with month-end closing, including accruals and reconciliations.

• Administer bi-weekly payroll for all employees, ensuring compliance with federal, state, and local regulations.
• Review and validate timekeeping data for accuracy.
• Process payroll adjustments, deductions, and garnishments as required.
• Ensure proper filing of payroll tax returns and assist with year‑end reporting (W‑2, 1099).
• Record bi-weekly payroll entry in ERP.
• Maintain employee payroll records and respond to inquiries regarding pay and benefits.

• Apply customer payments and reconcile AR accounts.
• Process remote deposit transactions daily.

• Maintain vendor database and ensure compliance with company policies.
• Negotiate payment terms and resolve vendor disputes professionally.
• Monitor vendor performance and lead onboarding new vendors.
• Ensure proper documentation for vendor contracts and agreements.

• Assist the Senior Accountant by providing backup for relevant general ledger accounts and responding to inquiries.
• Support the Controller with special projects and process improvements.

• Bachelor’s degree in Accounting
• 3+ years of experience in accounts payable, payroll, and accounts receivable.
• Proficiency in project-based accounting software (Unanet, Deltek, or similar) and payroll systems (Paycom a plus).
• Strong knowledge of GAAP and payroll compliance regulations.
• Advanced Excel skills and attention to detail.
• Excellent communication and problem-solving skills.
• Integrity and confidentiality in handling sensitive information.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong analytical and organizational skills.

Mid‑Senior level

Full‑time

Accounting / Auditing

Civil Engineering