Accounts Payable Specialist

DEPARTMENT
:
Administration, Finance & Controlling

LOCATION
:
The Woodlands - Houston (TX)

EMPLOYMENT TYPE
:
Full-time

Hierarchical reporting to the General Manager USA

Functional reporting to International Accounting in Italy

• Maintain daily foreign exchange rates in SAP, ensuring accuracy of currency valuation processes and compliance with corporate accounting policies
• Create and maintain vendor master data in SAP, verifying completeness, accuracy and compliance with internal controls and tax requirements
• Review and validate vendor invoices by matching invoice data with purchase orders (PO) and goods receipt documents (MIGO) in SAP, ensuring accuracy of quantities, unit prices, payment terms, tax codes and accounting allocations. Investigate and resolve discrepancies, ensuring invoices are properly approved and recorded in compliance with accounting policies and internal controls
• Collect, verify and archive transport documentation, service reports and supporting records required for accounting, tax and audit purposes
• Process and post vendor invoices in SAP, ensuring correct general ledger allocation, cost center assignment, proper accounting and tax treatment and accounting period recognition
• Proper accounting of prepaid expense, creating accrual objects within the SAP Accrual Engine for deferred and accrued expenses, ensuring compliance with accrual accounting principles and period-end closing requirements
• Analyze and post month-end accruals, reviewing supporting documentation to ensure costs are recognized in the appropriate accounting period
• Create and maintain fixed asset master data, ensuring proper asset classification, capitalization criteria and depreciation settings in accordance with accounting principles and company policy
• Review and reconcile vendor down payments, ensuring proper accounting treatment and timely clearing against related invoices
• Perform vendor account reconciliations, monitor open items, investigate discrepancies and support the clearing process in coordination with the bank accounting team
• Prepare and perform intercompany reconciliations of vendor balances, identifying and resolving mismatches between group entities to support accurate financial reporting
• Support cash flow forecasting activities by analyzing accounts payable balances, due dates and expected cash outflows
• Maintain accounting documentation and filing systems (physical and electronic) in accordance with statutory, tax and internal audit requirements
• Support month-end and year-end closing activities, including account reconciliations, accrual reviews and preparation of supporting schedules for auditors and management
• Ensure compliance with internal controls, company accounting policies, local statutory requirements and applicable tax regulations related to accounts payable activities

• Create and maintain employee vendor master data in SAP, ensuring accuracy of employee records and compliance with internal control requirements
• Review and validate employee expense reports, verifying completeness of supporting documentation, compliance with company travel and expense policies, and proper allocation of costs
• Process and post employee expense reports in SAP, ensuring correct general ledger allocation, cost center assignment, proper accounting and tax treatment and accounting period recognition
• Review and reconcile corporate credit card statements, ensuring transactions are properly supported, accurately recorded and allocated to the appropriate accounts and cost centers or work orders
• Perform reconciliations of employee vendor accounts, monitor outstanding balances and open items, investigate…