Division Operations Specialist

Division Operations Specialist

The Woodlands, TX

The Division Operations Specialist assists with managing general operations of a large instructional support division or department. Responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support. Responsible for providing academic and/or departmental support by coordinating office activities to achieve optimum utilization of equipment and employee productivity.

• Build schedules during registration and notify of class cancellations
• Provides supervision and training to support staff and student workers
• Coordinates and schedules office duties based upon priorities
• Provides administrative support to the division, including but not limited to composing correspondence from verbal direction or from knowledge of the organization, remaining active in planning, analysis and revision of department schedules and calendars, arranging meetings, and maintaining department documentation and files
• May assist with various department/division employee payroll functions
• Assumes lead in budget building and assists in the budget planning process;
  Sets up, maintains and monitors budget expenditures
• Manages office supplies;
  Includes tracking supply usage, maintaining appropriate levels of supplies, preparing and processing requisitions, verifying receipt and distribution of supplies, and submitting documentation for appropriate payment of requisitions
• Retrieves, compiles, and disseminates a variety of reports, correspondence, agendas, or management information in support of department/division
• Some positions may perform a variety of Faculty support functions, including but not limited to input and/or maintenance of faculty qualifications information, program coordination activities, and acting as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development
• Responsible for other reasonable, related duties as assigned

• Strong attention to detail
• Strong working knowledge of Microsoft Office Suite and the ability to learn new software
• Excellent organizational skills and the ability to prioritize well
• Ability to work on multiple projects
• Ability to document expenses
• Ability to maintain confidentiality

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

• High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

• Associate degree or higher
• Experience in office administration

Hiring salary range is $36,057 - $41,466. Lone Star College provides a hiring salary range for all posted full‑time non‑faculty positions. Where your salary offer would fall in that range is determined by your related experience and education.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.