Administrative Assistant- Culture

Administrative Assistant – Culture+People

Join Howard Hughes Communities as an Administrative Assistant – Culture+People
. Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

As the Administrative Assistant, you will provide administrative support to multiple Human Resources Leadership team members, including the SVP Culture+People. You will carry out responsibilities ensuring optimal organization for the C+P department by assessing and effectively managing their time across competing priorities. This role will be proactive in Human Resources event coordination, booking travel arrangements, calendar management, contract management, procurement, and expense reporting for the department.

• Strategic schedule management based on up-to-date priorities with limited oversight: schedule meetings, travel, and events to enable high productivity.
• Maintain individual and team calendars.
• Attend regular team status meetings and circulate agendas, status reports, and notes.
• Process invoices for HR work and projects as needed.
• Onboard new vendors within Coupa and confirm vendor contracts are up to date; liaise with department personnel to manage approval process.
• Co‑coordinate special activities and functions such as conferences, special events, travel appearances, guest travel arrangements, meetings, interviews, and conference calls.
• Coordinate special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
• Assist with presentations, document preparation, and special projects as needed.
• Maintain confidentiality around HR topics, work products, and employee data.
• Manage all incoming and outgoing mail, including sorting, distribution, and preparing packages for shipment.
• Coordinate inventory needs and oversee procurement of department supplies and snacks.
• Reconcile transactions within Navan expense management system.
• Serve as backup to other Administrative Assistants as needed and collaborate with administrators supporting other leaders.
• Provide back‑up support for the front reception desk on an as‑needed basis.
• Serve as departmental liaison with other departments.

• High school diploma or equivalent from an accredited institution.
• Five or more years of experience in an administrative role in a professional office environment.
• Ability to manage multiple competing priorities while meeting deadlines.
• Effective verbal and written communication skills.
• Strong attention to detail and proofreading abilities.
• Strong initiative, critical thinking, strong work ethic, and customer service orientation.
• Sound judgment and ability to make independent decisions in routine situations.
• Professionalism and diplomacy in interactions with executives, employees, visitors, and vendors.
• Advanced proficiency in Microsoft Office.
• Experience with Coupa, Salesforce, and Workday preferred.
• Strict adherence to confidentiality.
• Ability to lift up to 25 lbs.
• Work overtime as business needs deem appropriate.

At Howard Hughes Communities, we offer competitive, market‑based compensation that rewards performance and supports career growth. Our comprehensive benefits package is designed to support employees at every stage of their career and focuses on holistic wellness—social, emotional, financial, and physical.

• Competitive 401(k) plan
• Generous PTO policy
• Premium medical, dental, and vision coverage
• Voluntary benefits for unexpected life events
• Student loan assistance and stipends to assist with lifelong learning

Howard Hughes Communities develops, owns, and operates the nation’s premier large‑scale master‑planned communities and mixed‑use developments. Our award‑winning portfolio includes The Woodlands®, Bridgeland®, and The Woodlands Hills® in Greater Houston;
Summerlin® in Las Vegas;
Teravalis™ in Greater Phoenix;
Ward Village® in Honolulu; and Merriweather District® in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real‑estate platforms in the country. Learn more at