Part-Time Staff Assistant II,Fine Arts Job The Woodlands area,Texas USA,Administrative/Clerical

Overview

Commitment to Mission This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

One LSC
Student Focused
Own It
Foster Belonging
Cultivate Community
Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Lone Star College-North Harris Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-North Harris, nestled on 200 acres of piney woods, is the original and largest college in the Lone Star College System family. Serving the community for more than three decades, LSC-North Harris offers more than 60 programs of study, including university-transfer and numerous education courses and programs. LSC-North Harris is keenly focused on leading-edge technology in emerging technical job fields.

Location address is 2700 W.W. Thorne Drive, Houston, TX 77073.

Job Description

Purpose and Scope:

The PT Staff Assistant II performs standard and some advanced administrative duties. Duties include receiving and logging information, making copies, preparing correspondence and basic documents, answering routine questions and inquiries, maintaining databases and tracking data. He or She is responsible for providing departmental support by coordinating office activities and meetings to achieve optimum office productivity. He or She provides direct support to all division personnel.

Essential Job Functions:

Operate a variety of office equipment, such as a personal computer, printer, photocopier, facsimile, scanner, or calculator

Provide information & assistance with routine and non-routine task and resolves problems from a multiple of individuals/faculty and customers/students. Assist students, faculty, staff and visitors by handling their requests and providing routine information. Provide excellent customer service support

Responsible for procurement, budget management, reconciling accounts while communicating with internal and external vendors. Monitor expenses charged against department accounts and track on budget spreadsheets. Reconcile Pro Card and T&E card expenses as they post. Maintain budget report for purchases expensed, encumbered, and the remaining balance. Create all travel and expense reports for department staff. Responsible for requisitions and purchase orders.

Responsible for ordering business cards for division staff

Provide relevant technical support for students (with computers, laptops, phones, printers, copiers, and scanners)

Manage inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices

Participate in developing new programs, maintaining departmental records, student files and other documents

Create procedures for a variety of office duties to better streamline office functions

Recruit, train, and supervise student workers

Oversee Suite appearance through facilities department when needed

Assist with Information Sessions, making sure that there is a sign in sheet, certificates, signs being posted

Submit marketing requests and work requests and take care of general maintenance requests for the division

Order office and cashiering supplies to support daily operations

Generate reports that help others track, evaluate, and complete tasks. The requests may come from or be assigned by manager, an instructor, or counselor in the division. These items may include but are not limited to syllabus and vitae checks, adjunct leave hours per instructors, important dates to e-mail to instructors like Official day and W day, rosters with telephone number, and academic advising rosters, etc.

Responsible for other reasonable, related duties as assigned

Knowledge, Skills and Abilities:

Strong attention to detail
Proficiency with common office software (i.e. Microsoft Word, Excel, and PowerPoint)
Strong oral and written communication skills
Excellent customer service skills
Knowledge of general office practices and procedures
Ability to multi-task and prioritize work assignments

Physical Abilities:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or…


Increase/decrease your Search Radius (miles)



Job Posting Language

Part-Time Staff Assistant II, Fine Arts