Administrative Coordinator

Office of Juvenile Justice — Thibodaux Regional Office

1077 LA-3185, Thibodaux, LA 70301

(Use the "Apply for this Job" box below).-region

The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth who will become productive, law‑adjoining citizens.

We are seeking a highly organized and detail‑oriented Administrative Coordinator 3 to provide advanced administrative support within a dynamic and mission‑driven environment. This position plays a vital role in ensuring the smooth operation of office functions, supporting leadership, and maintaining accurate records that contribute to the agency’s commitment to youth rehabilitation and public safety.

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behavior, performance, and decisions.
• Managing Projects: The ability to initiate, plan, execute, manage, and close‑out all project goals within the established timeline.
• Acting Decisively: The ability to make decisions quickly and effectively.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Self‑Awareness: The ability to manage your personality, behavior, skills, and emotions.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Two years of experience or training in clerical work.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The Administrative Coordinator 3 provides essential clerical and administrative support to the Regional Office, requiring independent judgment and discretion.

Key responsibilities include:

• Clerical & Office Support
  • Answer multiline phones, schedule client appointments, and manage incoming/outgoing mail.
  • Serve as liaison between the office, other agency departments, contracted providers, and community partners.
  • Prepare requisitions, maintain supply inventory, and coordinate purchasing needs.
• Program & Client Support
  • Compile and submit client referral packets; transfer case records between regional offices.
  • Schedule psychological evaluations, track completion, and process payments.
  • Enter and maintain client service data in logs and databases.
• Financial & Payroll Duties
  • Reconcile monthly invoices from contracted providers and track service usage.
  • Coordinate payroll input, attendance records, leave usage, FMLA, and overtime for regional staff.
• Administrative Assistance
  • Support managers with scheduling, travel arrangements, and administrative tasks.
  • Oversee closed case file maintenance and annual purging per agency policy.
  • Compile specialized reports and ensure compliance with departmental standards.
• Additional Duties
  • Assist with property control, purchasing, and safety functions.
  • Handle staff travel procedures and monthly travel reporting.
  • Perform other duties as assigned by the District Manager, Juvenile, or Administrative Coordinator 4.

Work Location: This vacancy is located at the Thibodaux Regional Office in Thibodaux, Louisiana.

Appointment Type: Full‑time, Probationary.

The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c).

No Civil Service test score is required in order…