Document Controller

We are currently looking for an experienced Document Controller to join a busy construction project team. Working closely with the Site, Project and Contracts Management teams, you will be responsible for the day-to-day management, control and distribution of project documentation and records.

This is a hands-on site-based role, suited to someone who is highly organised, confident using IT systems and able to work in a fast-paced construction environment.

Key Responsibilities

• Coordinate all activities relating to the project Document Control process.
• Maintain accurate and up-to-date electronic and hard-copy records.
• Manage the issue, receipt and distribution of construction drawings, documents and correspondence.
• Maintain registers, trackers and databases, ensuring information is accurate and easily accessible.
• Manage superseded documentation and maintain a clear audit trail of document revisions and distribution.
• Ensure the latest approved drawings and documents are issued to the relevant site teams, subcontractors and suppliers.
• Maintain project communication records, including Transmittals, Site Instructions and RFIs.
• Support the management of plant, equipment and material records, including site deliveries.
• Generate reports and document exports for review by the project team.
• Assist with the digitisation and archiving of physical site records.
• Support general site administration, including site inductions and new starter paperwork.
• Assist with the collation and maintenance of HSE documentation and weekly returns.
• Maintain project files and control logs as required.
• Issue and manage weekly timesheets with input from the site management team.
• Ensure confidential and sensitive information is handled appropriately and in line with GDPR requirements.
• Support general office and site administration, maintaining a well-organised working environment.

Requirements:

• Previous experience working as a Document Controller within construction.
• Experience working on major construction, infrastructure, rail or similar projects would be advantageous.
• Strong IT skills and confidence working with large volumes of information and data.
• Experience using a Common Data Environment (CDE), such as Aconex, Asite, Viewpoint 4
  
  Projects, BIM 360, Conject or Business Collaborator.
• Good knowledge of Microsoft Office, particularly Excel.
• Experience using spreadsheets, databases and PDF editing software.
• Excellent organisational and time-management skills.
• A strong eye for detail and the ability to maintain clear, accurate records.
• The ability to prioritise workloads and meet deadlines in a busy site environment.
• A flexible and adaptable approach to working, with the ability to respond to changing project requirements.
• Good problem-solving skills and the confidence to take initiative when dealing with issues.

This is a great opportunity for an experienced Document Controller to join a busy construction project and play an important role in ensuring the smooth management and flow of project information across the site and wider project team.