Junior Staff Accountant

JOB TITLE:

Junior Staff Accountant

POSITION CLASSIFICATION:
Associate

SALARY BAND: B

REPORTS TO:

Director, Finance & Accounting

LOCATION:

Remote

About American Rivers:
American Rivers is a national conservation organization working to make every river clean and healthy for people and wildlife. We combine evidence-based solutions with enduring partnerships to safeguard the 4.4 million miles of rivers and streams that are essential to our nation's clean drinking water, extraordinary wildlife, and the strength of our communities. For more than 50 years, our staff, supporters, and partners have been driven by a common belief:
Life Depends on Rivers. The beauty of rivers is that they connect all people and communities - including within our organization. The life experiences, knowledge, innovation, and talent that different people bring to our work provides perspectives, experiences, and competencies which are critical to our effectiveness in protecting wild rivers, restoring damaged rivers, and conserving clean water for people and nature.

The Junior Staff Accountant provides support to the Finance and Accounting team to ensure that American Rivers' accounting functions are performed in accordance with GAAP and organizational guidelines and that transactions are recorded in a timely manner.

• Accounts Payable (A/P): (25%)
  • Process vendor invoices accurately and promptly, ensuring proper approvals and coding.
  • Verify that all expenditures are properly authorized and supported with appropriate documentation.
  • Maintain detailed documentation and audit trails for all federal award transactions.
  • Prepare and process electronic payments, ACH transfers, and check disbursements.
• Vendor File Maintenance:
  • Verify and collect required documentation from all vendors, including W-9 forms, executed contracts, and proof of insurance where applicable.
  • Review vendor information for accuracy before activation and regularly update vendor data (e.g., addresses, tax IDs, banking details).
  • Ensure vendor setup complies with internal control policies, procurement standards, and federal grant regulations under OMB Uniform Guidance (2 CFR Part 200).
• Accounts Receivable (A/R): (25%)
  • Record and reconcile incoming payments, including grant reimbursements, donor contributions, and other receivables.
  • Prepare and submit invoices to funding agencies and clients in accordance with contract and grant requirements.
  • Track outstanding receivables and follow up on delayed payments or discrepancies.
  • Process and record all federal award drawdowns and reimbursements.
• General Ledger and Reconciliations (25%)
  • Prepare journal entries, adjusting entries, and closing entries as needed.
  • Support month-end and year-end closing processes.
  • Perform regular bank reconciliations and ensure all transactions are accurately reflected in accounting records.
  • Reconcile credit card and balance sheet general ledger accounts monthly.
  • Identify, investigate, and correct discrepancies promptly.
• Compliance (25%)
  • 1099 Reporting:
    • Prepare and issue annual Form 1099-NEC/MISC to vendors in compliance with IRS regulations.
    • Maintain accurate vendor records to ensure timely and accurate year-end reporting.
  • Audit and Reporting Support:
    • Provide accurate schedules and reconciliations to auditors and management as requested.
    • Assist with annual audits, single audits (if applicable), and other financial reviews.
    • Support the Finance Department in preparing accurate schedules, reports, and grant-related reconciliations.
  • Regulatory and Standards Compliance:
    • Ensure all accounting activities and records comply with U.S. Generally Accepted Accounting Principles (GAAP).
    • Adhere to all applicable rules and regulations set forth by the Internal Revenue Service (IRS), U.S. Department of Labor (DOL), Office of Management and Budget (OMB), and other relevant state and federal authorities.
  • Perform other duties and special projects in support of the department as needed.

• Bachelor's degree in Accounting, Finance, or a related field desired. Internship or relevant coursework experience is a plus.
• Self-motivated, with the ability to work independently and proactively in a remote environment.
• Well organized with high attention to detail.
• Ability to take initiative and follow through on assignments with minimal direction.
• Team player with excellent interpersonal skills and the ability to collaborate effectively with geographically dispersed colleagues.
• Ability to multi-task and meet deadlines.
• Excellent verbal and…