Adminstrative Coordinator

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas
-Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

** Administrative Coordinator*
* ** What you will do*
* Let's do this. Let's change the world. In this vital role you will provide comprehensive and high-level administrative support to Associate VP, Executive Directors and cross-functional teams within the Drug Product Organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

+ Manage complex calendars for multiple Executive Directors, with a focus on efficient time utilization, resolution of scheduling conflicts, and appropriate executive representation at required forums across multiple time zones.

+ Coordinate business travel logistics, including flights, hotels, ground transportation, and timely processing of expense reports.

+ Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.

+ Support preparation and scheduling for programs and meetings owned by multiple executives, including recurring meetings, all-staff meetings, and other large forums.

+ Coordinate logistics for large meetings, including room setup, AV support, catering, and related onsite or virtual meeting needs.

+ Prepare and coordinate team communications, including new-hire announcements and other business updates.

+ Manage and support special projects, event coordination, and team-building activities in both virtual and face-to-face settings.

+ Maintain accurate and current distribution lists.

+ Maintain accurate and current organizational charts.

+ Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.

+ Schedule interviews and coordinate related logistics, as needed.

+ Demonstrate proficiency in established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, with a demonstrated interest in adopting emerging AI tools, such as ChatGPT, to improve efficiency, communication, and administrative workflows.

+ Manage multiple priorities effectively in a fast-paced, dynamic environment.

+ Maintain the highest standards of confidentiality, integrity, and discretion in handling sensitive information.

+ Serve as a member of the Drug Product Technologies (DPT) administrative team, working closely with the DPT Executive Assistant to manage administrative tasks and provide backup support as needed.

** What we expect of you*
* We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a go getter with these qualifications

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* Basic Qualifications:

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* + Associate's degree and 2 years of administrative experience OR

+ 2 years in a technical school setting with hands-on experience OR

+ High school diploma / GED and 4 years of administrative experience

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* Preferred Qualifications:

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* + Strong attention to detail

+ Ability to multi-task

+ Proficiency in MS Office programs

+ Excellent verbal and written communication skills.

** What you can expect of us*
* As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our…