Senior Coordinator

Senior Coordinator for Growth and Advancement

Staff (Exempt)

Non-exempt

1

Thousand Oaks

The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment,confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around theworld from a diversity of backgrounds, cultures and faiths.

As afederally recognized Hispanic-Serving Institution, Cal Lutheran islooking for candidates with a dedication to and success in workingin diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity.

Reporting directly to the Vice President for Growth and Advancement, the Senior Coordinator for Growth and Advancementprovides high-level administrative, operational, and project coordination support to the Vice President and assigned areas underthe Vice President's leadership. The position coordinates projects,communications, meetings, reporting, and operational activities;supports fundraising, donor and prospect activities and other functional areas as assigned; and serves as a key point of coordination for internal and external constituencies.

The incumbent exercises a high degree of initiative, discretion, and independent judgment in the performance of assigned duties.

• Anticipate and coordinate donor and prospect communications and activities in support of Growth and Advancement goals.
• Provide high-level administrative and operational support tothe Vice President for Growth and Advancement, including coordination of priorities, schedules, meetings, communications,travel, expenses, and follow-up.
• Provide administrative, project, and operational support tofundraising staff and other areas under the Vice President'sleadership as assigned.
• Coordinate cross-functional projects and initiatives involvingassigned areas under the Vice President's leadership; tracktimelines, action items, deliverables, and follow-up to support timely completion.
• Facilitate leadership and team meetings within the Vice President's areas of responsibility as assigned, including agendadevelopment, preparation of materials, scheduling, logistics,documentation, and follow-up.
• Keep the Vice President for Growth and Advancement apprised of required event attendance, approaching deadlines, pending matters,project status, and other requested information.
• Coordinate and prepare materials for donor and prospect meetings, fundraising activities, presentations, special projects,and other assigned initiatives.
• Facilitate communications with donors, prospects, and key stakeholders on behalf of the Vice President for Growth and Advancement.
• Compose and prepare correspondence, reports, presentations,meeting materials, and other documents from notes, briefinstructions, or source materials.
• Collect, compile, organize, and analyze statistical, financial,and operational information for reports and presentations to the Board of Regents, Executive Cabinet, University leadership, andother constituencies as assigned.
• Provide administrative and coordination support to the Advancement Committee of the Board of Regents, including preparation and coordination of agendas, presentations, supporting materials, meeting logistics, minutes, and follow-up.
• Assist with planning and coordinating workshops, strategicmeetings, regular team meetings, special events, projects, and activities within assigned areas.
• Prepare and process operational and financial documents relatedto business operations, including purchasing, contracts, requests for payment, expense documentation, credit card reconciliation, andother assigned transactions.
• Manage and monitor the Vice President's budget in collaboration with the AVP for Advancement Operations.
• Create, develop, maintain, and update specialized forms,databases, logs, files, records, reports, and other resources necessary to support assigned operations and projects.
• Coordinate updates to office procedures, operational resources,emergency information, and other administrative records as assigned.
• Review operational processes and recommend improvements tosupport efficiency, consistency, and effective coordination across assigned…