Medical Office Administrative Assistant

Pay: $25.00 per hour
Job Type: Full-Time Contract
Schedule: Monday–Friday | No Weekends or Holidays
Work Location: In-Person | Hagerstown and Sabillasville, MD

Shore Staffing, Inc. is actively seeking an experienced Medical Office Administrative Assistant for a full-time contract opportunity supporting youth healthcare services in Hagerstown and Sabillasville, Maryland.

We are looking for a highly organized, dependable, and detail-oriented professional with a strong background in medical office administration. The ideal candidate will possess excellent communication skills, experience managing confidential medical records, and the ability to efficiently support daily healthcare clinic operations.

This position offers a competitive hourly rate of $25.00 per hour
, a consistent Monday–Friday schedule, and no weekends or holidays
.

The selected candidate will provide administrative support across two healthcare locations and must be able to travel between Hagerstown and Sabillasville as scheduled.

• Provide comprehensive administrative support for daily medical and behavioral health clinic operations.

• Assist nursing leadership with coordinating medical appointments, clinic schedules, and administrative activities.

• Maintain, organize, scan, and process confidential patient medical records and documentation.

• Schedule patient appointments, specialty referrals, and follow-up services.

• Coordinate communication with healthcare providers, case managers, patients, families, and facility staff.

• Answer and manage incoming telephone calls while providing professional customer service.

• Process medical documentation, invoices, pharmacy orders, and related administrative paperwork.

• Maintain accurate electronic records, reports, and clinic documentation.

• Monitor medical office supplies, track inventory, and coordinate supply orders.

• Assist with preparing examination rooms and supporting scheduled healthcare clinics.

• Compile monthly reports, maintain staffing documentation, and assist with meeting minutes.

• Ensure compliance with patient confidentiality requirements and established administrative procedures.

Required:

• Minimum of 2 years of experience in medical office administration or a related clinical administrative setting
  .

• Experience working with electronic medical records (EMR/EHR) systems.

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities.

• Demonstrated ability to handle confidential medical information professionally.

• Strong attention to detail, dependability, and ability to work independently.

• Reliable transportation and ability to work at both Hagerstown and Sabillasville locations.

• 8:00 AM – 4:30 PM

• 8:00 AM – 12:00 PM | Hagerstown

• 12:30 PM – 4:30 PM | Sabillasville

• 8:00 AM – 12:00 PM | Hagerstown

• 12:30 PM – 4:30 PM | Sabillasville

• 8:00 AM – 4:30 PM

• 7:00 AM – 4:30 PM

No weekends or holidays required.

Shore Staffing, Inc. offers eligible employees access to:

• Health Insurance – Shore Staffing covers 50% of the premium

• Dental Insurance

• Vision Insurance

• Life Insurance

• 401(k) Retirement Plan with up to a 3.5% company match

If you are an experienced Medical Office Administrative Assistant looking for a rewarding opportunity with competitive compensation and consistent weekday hours,
we encourage you to apply!

We look forward to hearing from you!