HLH​/Museum Assistant; Admin

Key duties and responsibilities

• Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
• Provide a high standard of administrative support using MS Office packages, including word processing, spreadsheets, filing, mail management and other duties.
• Financial administration including sourcing, ordering, processing invoices and undertaking cash holder duties using the company’s financial system and processes.
• Keep records, statistics and provide periodic analysis of figures as required.
• Source and order consumables and/or stock for the building, the shop, the office and the café.
• Oversee till and credit card operations and reconcile all monies through the finance system. Bank all monies accordingly.
• Assist the Assistant Operations Manager to co‑ordinate recruitment, induction, training and management of seasonal staff including organising and providing emergency cover as required.
• Compile staff rotas and process timesheets.
• Supervise all seasonal staff and daily Health & Safety checks on Saturdays (Apr‑Oct) and in the absence of the AOM.
• Assist AOM with administration tasks including visitor surveys, funding applications and local no‑cost marketing and promotions initiatives.
• Assist with meetings, activities, events and associated catering requirements.
• Provide assistance and guidance to visitors, staff and volunteers.
• Assist with the organisation and running of exhibitions, activities and special events.
• Maintain an awareness and knowledge of the risk management responsibilities appropriate to their role, as identified within the HLH Risk Policy and associated guidance documentation.

A Disclosure Scotland PVG check is not required for this post

For shortlisted candidates, interviews will be held on 24th August 2026