Director of Financial Aid

Director of Financial Aid

POSITION: Director of Financial Aid

SUPERVISOR: Dean of Retention and Persistence

DEPARTMENT: Financial Aid

LOCATION: On-campus, located in Tiffin, OH

JOB TYPE: Full-time

GRANT-FUNDED: No

SOC Code: 13-2050

General Job Description:

The Director of Financial Aid provides strategic leadership and oversight for all aspects of student financial aid programs, ensuring compliance with federal, state, and institutional policies and regulations. Working collaboratively with colleagues in the Business Office, Advancement, Admissions, Student Accounts, Advising, Student Development and Transformation, Athletics, Registrar Office, and Provost/Enrollment enterprise. Implement financial aid policies, procedures, and initiatives that support the goals and objectives of the office and university.

The Director will prepare reports adhering to federal, state, and institutional guidelines; maintain focus on quality and convenience to the students. Responsibilities include developing and implementing annual plans; coordinating and participating in outreach to external stakeholders; developing procedures; conducting research; preparing formal reports for external regulatory organizations; determining departmental policy; recommending and monitoring the financial aid budget and developing financial aid as a recruitment and retention tool;

and providing counseling and information sessions for external and internal customers.

Major Duties and Responsibilities:

• Establish and monitor policies and procedures to assure compliance with federal, state, and institutional regulations.
• Maintain updated information related to federal and state compliance issues for financial aid. Includes providing guidance and interpretation to others on financial aid regulations.
• Serve as liaison with the US Department of Education.
• Ability to and responsible for accurate completion of Satisfactory Academic Progress (SAP), Return to Title IV Calculations (R2T4), Verifications, Federal Work-study reporting, and FVT/Gainful Employment Reporting.
• Complete the FISAP form and Direct Loan, Pell, and Teach Grant close-out annually.
• Report to the federal and state agencies as mandated by law (PPA, E-APP).
• Take the lead on data analysis and strategic projections regarding budgets, enrollments, and the strategic use of financial aid.
• Develop annual documents needed to process aid, as well as documents to be used for informative purposes, including website, social media, and publications.
• Understand FERPA regulations and the ability to manage confidential information.
• Respond to incoming communication, written and verbal.
• Collaborate with other staff in development and monitoring of processes that cut across office lines (i.e., Advancement Office regarding student endowment scholarships; Business Office on joint processing functions such as EFTs, student work-study, G5 drawdown, etc.)
• Actively engage with the enrollment, retention, and persistence team, including weekly strategy meetings and active engagement and contribution.
• Develop a comprehensive understanding of relevant college and student records systems, such as registration, admissions, and student accounts, and provide similar opportunities for staff.
• Participate in professional development activities. Broaden awareness of financial aid regulations, policies, and procedures by attending the Federal Student Aid Conference each year, video conferences, and other training functions provided by the Federal and State Department of Education and the National Association of Student Financial Aid Administrators (NASFAA).
• Utilize all software resources, including but not limited to: NSLDS, FAA Access, COD, CPS, FISAP, ELM, Fast Choice, Colleague, and FSA Connect.
• Gather and coordinate reports and files for successful annual financial aid audits.
• Troubleshoot system processing issues, interfaces, and resolution of errors, and perform random quality assurance testing on financial aid processes.
• Supervise and coordinate award processing and packaging of all forms of student aid.
• Counsel and advise students, parents, alumni, and employees about financial aid eligibility, application…