Oregon Dental Conference Coordinator

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Hours: 20 hours per week

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Compensation: $25.00 per hour

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Employment Period: Date of hire through the first week of May 2027

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Reports To: Director of Education & Events

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Location: Primarily remote, with occasional in-office work required at the ODA office in Wilsonville, Oregon.
On-site availability is required for the Oregon Dental Conference, April 29-May 1, 2027
, at the Oregon Convention Center in Portland.

The Oregon Dental Association (ODA) is seeking an organized, detail-oriented, and customer-service-focused individual to support the planning and execution of the 2027 Oregon Dental Conference (ODC), taking place April 29-May 1, 2027, at the Oregon Convention Center in Portland, Oregon.

This temporary, part-time position will work closely with the Director of Education & Events to assist with conference operations, registration, communications, and event technology. The ideal candidate is comfortable working with technology, enjoys helping others, and can manage multiple tasks while maintaining accuracy and professionalism.

The position will play an important role in supporting a positive conference experience for attendees, speakers, exhibitors, and other event participants.

• Assist with the administration and maintenance of Cadmium, ODA's conference management platform.
• Support conference registration, including processing updates, troubleshooting registration issues, and responding to attendee questions.
• Assist with maintaining accurate information in the conference speaker and exhibitor portals.
• Support updates to the conference website and mobile app, ensuring information is accurate and current.
• Assist with continuing education (CE) certificate administration and troubleshooting.
• Monitor conference data for accuracy and completeness.
• Work with the Director of Education & Events to identify and resolve technology-related issues.

• Serve as a primary point of contact for general conference inquiries through conference
  .
• Monitor, organize, and respond to incoming emails in a timely, professional, and helpful manner.
• Answer questions related to registration, schedules, conference logistics, continuing education, and general event information.
• Direct complex questions or issues to the appropriate ODA staff member.
• Maintain organized email communications and track outstanding inquiries requiring follow-up.
• Provide excellent customer service to attendees, speakers, exhibitors, and other conference participants.

• Provide administrative and logistical support to the Director of Education & Events throughout the conference planning process.
• Assist with organizing conference materials, tracking deadlines, and maintaining accurate event records.
• Support preparation of attendee communications, event materials, signage, and other conference resources as needed.
• Collaborate with ODA staff and external partners to support conference readiness.
• Assist with additional conference-related projects and tasks as assigned.

• Work on-site at the Oregon Dental Conference, April 29-May 1, 2027, at the Oregon Convention Center in Portland.
• Assist with attendee registration, check-in, and customer service.
• Troubleshoot registration and conference technology issues as they arise.
• Support speakers, exhibitors, and attendees with questions and logistical needs.
• Assist with conference operations and other on-site responsibilities as assigned.
• Support post-conference activities, including CE certificates, attendee inquiries, and administrative wrap-up.

• Strong organizational…