Community Learning Center Program Assistant

Job Title

Community Learning Center Program Assistant

Immediate Supervisor

Director of Equity and Inclusion in collaboration with the Program Manager, Site Coordinator and Community Learning Center Coordinator

FTE

0.3438 (2.75 hours per day)

General Duties Summary

The Program Assistant plays a key role in supporting the day-to-day operations of the 21st Century Community Learning Center (CCLC) at the school site. This role works under the direction of the Site Coordinator and Community Learning Center Coordinator to deliver a safe, engaging, and inclusive expanded learning program aligned with grant priorities. The Program Assistant supports logistics, student supervision, family communication, and overall program coordination as directed.

Essential

Requirements & Responsibilities Program Operations and Student Support

• Support the Site Coordinator in welcoming students and managing daily attendance and transitions.
• Assist with supervision during snack, academic support, and enrichment activities.
• Help maintain a positive and inclusive learning environment, supporting student behavior as needed.
• Prepare, distribute, and clean up materials for activities and events.
• Alert Site Coordinator or Community Learning Center Coordinator to emerging student or staff needs.

Family and Community Engagement

• Greet and support families at sign‑in/sign‑out; ensure positive communication.
• Assist in the preparation of family engagement events and bilingual outreach.
• Support outreach to multilingual families and help ensure culturally responsive practices.

Compliance and Data Support

• Record daily attendance and help maintain accurate participation logs.
• Support Site Coordinator in gathering documentation needed for grant compliance.
• Maintain organization of student files, permission forms, and supply inventories.

Collaboration and Alignment

• Collaborate with the Site Coordinator and Community Learning Center Coordinator to ensure alignment between school‑day and after‑school experiences.
• Build positive relationships with students, families, school staff, and community partners.
• Attend trainings and staff meetings as required by the program and grant.

Qualifications Minimum

• Ability to work respectfully with diverse student and family communities
• Strong communication, organization, and teamwork skills
• Dependable and able to follow through on assignments
• Basic technology skills for data entry and communication
• Oregon or Washington State Driver’s License, or ability to get to and from work in a timely manner
• Medic First Aid Card or willing to obtain within the first 60 days of employment

Preferred

• Bilingual/bicultural (Spanish, Vietnamese, Arabic, or other TTSD community languages)
• Experience in school, youth development, or community programs
• Knowledge of equity-focused, trauma-informed, and inclusive practices
• Candidates with lived experience in historically underserved communities are strongly encouraged to apply

Education and Experience

• High School Diploma or GED required
• Some college coursework or training in education, youth work, or social services preferred

Physical and Environmental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works in varied environments (classroom, playground, cafeteria, office)
• Regular afternoon/evening schedule; some weekend events
• See near and far (i.e. constant observation of students)
• Discriminate colors (i.e. teaching colors)
• Hear sufficiently to perform the duties and responsibilities (i.e. understand speech which may be difficult to understand, listening for distress signals)
• Medium lifting occurs occasionally (20-50 lbs)
• Lifting occurs frequently (0-20 lbs)
• There is occasional light to medium carrying of supplies and equipment
• Pulling/pushing occurs occasionally (i.e. wheelchair, vacuuming, open/close doors, gait trainer and stander)
• Crawling, kneeling, climbing, cramped spaces and repeated bending occurs occasionally to frequently in the course of a day (i.e. toileting, loading bus,…