HR Coordinator - PT

Job Location:
Portland Metro Area (Oregon), - Tigard, OR

Position Type:
Part-Time

Salary Range: $20.98 - $31.47 Hourly

Travel Percentage:
Up to 10%

Salary Range: Please note the typical Hiring range is $23-25/hour. Job offers within the range are based on relevant job qualifications and pay equity.

Please note: the part time HR Coordinator will be responsible for specific areas within the following job description however will be cross trained in all areas of the HR Coordinator function.

Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organizations activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates' eligibility thorough background checks, police clearance, and professional reference check processes.

Medical Teams International Calling:

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

The Human Resources Coordinator (P/T) contributes to Medical Teams Internationals calling through organization, coordination, and support of human resource projects and processes. This position will maintain and manage employee records, facilitate HR onboarding/offboarding, coordinate benefits, maintain the HRIS database, and the development of reports and metrics for the HR department. This position will maintain open and professional relationships with team members, promoting a strong team spirit, and provide staff with the required HR information and support so they can successfully perform in their positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure the new hire set up in HRIS is completed and submitted on time, reviewing for accuracy and completeness of data.
• Ensure new staff are assigned to the right job and job family in the organizational compensation structure.
• Coordinate onboarding and offboarding processes, and ensure all tasks are complete.
• Serve as prime owner of employee data in HRIS Systems, managing data flow between the systems and ensuring the accuracy of all employee data and records.
• Assist in correcting errors and resolving issues related to HR systems and HR data.
• Address and respond to end user questions, either employees or managers.
• Produce confidential and accurate regular and ad hoc reports on employee data.
• Ensure legal compliance, security, and confidentiality of all employee records in the HR systems.
• Maintain organizational charts, updating based on employee data.

• Ensure the new hire set up in Paycom is completed and submitted on time, reviewing for accuracy and completeness of data.
• Ensure new staff are assigned to the right job and job family in the organizational compensation structure.
• Complete new hire set up in HRIS systems.
• Coordinate new hire and exit process, and ensure all tasks are complete.
• Conduct domestic new hire orientation and ensures employees are well informed of human resource policies and benefits and are appropriately trained in Paycom to enhance the employee experience.
• Support the Benefits Administration process by maintaining deep knowledge of company's benefit plans, assist in the Open Enrollment process including employee education and communication, and participate in audits as needed.
• Respond to short term disability claims and employment verifications.
• Support COBRA Administration as needed.
• Provide general information to staff on benefits questions.
• Update and maintain benefits information in HRIS system as well as carrier websites.
• Liaise with finance to ensure correct billing and administration of benefits.
• Manage and coordinates leaves of absence.

• Manage, track and ensure compliance on all employee information and documentation as dictated by regulatory agencies and policies, including new hire required documentation, employee actions, and terminations.
• Support and execute records retention/disposal process.
• Support and maintain organization filing, maintenance of data and documents on the MS Teams/SharePoint platforms.
• Edit/Format Employee handbooks (HQ and field offices).
• Keep track and maintain Timesheets record for International employees in HRIS system.
• Assist with International employment contract renewals.
• Creating and maintaining Workers Compensation files and paid claims in accordance with State and Federal guidelines.
• Coordinates employee anniversary gift program and communicates monthly birthdays to HQ leads.
• Coordinates payment of department invoices and liaises with finance for payment including troubleshooting.
• Contribute to HR projects and tasks as assigned by The HR Business Partner. May serve in lead role to other HR staff for HR projects and/or responsibilities, as assigned.
• Support department-wide planning for activities such as…