Senior Manager of Capital Projects

Job Overview

Tualatin Valley Fire & Rescue is seeking a Senior Manager of Capital Projects to lead a small internal team and coordinate with external partners to plan, manage, and deliver complex capital improvement initiatives emphasizing fire station design, construction, renovation, and major infrastructure projects.

The ideal candidate brings deep experience in project and portfolio management for public‑sector capital construction, strong problem‑solving skills, technical expertise, and interpersonal savvy. Candidates should demonstrate the ability to exercise managerial courage with minimal noise.

PROGRAM MANAGEMENT: Performs capital planning and day‑to‑day leadership for all construction projects and related capital initiatives, including progressive design‑build, design‑bid‑build, CM/GC, and phased renovations. Develops short‑ and long‑range improvement plans, establishes and monitors project priorities, performance standards, and schedules. Oversees compliance with policies, regulations, recordkeeping, and safety standards. Prepares and delivers program status updates and performance metrics. Promotes a culture of transparency, safety, and teamwork.

DEVELOPING AGREEMENTS: In conjunction with the Finance department, prepares requests for proposals and contracts for professional, technical, consulting, construction, and other services. Manages the consultant selection process, establishes contractor pre‑qualification, develops contract documents, and reviews designs for conformance with plans and specifications.

STAKEHOLDER ENGAGEMENT AND COMMUNICATION: Serves as the District’s primary point of contact for design and construction partners. Maintains proactive communication to minimize operational disruption. Prepares and presents project updates, status reports, and key milestones to stakeholders, including the Board of Directors. Builds strong relationships with partner agencies, jurisdictions, and the community. Collaborates with executive leadership, logistics peers, and other divisions to prioritize projects, resources, and timing.

PROJECT MANAGEMENT: Manages multiple fire station and facility projects through all phases—planning, design, permitting, procurement, construction, handoff, and close‑out. Directs and coordinates the work of architects, engineers, contractors, land use and other consultants to maintain quality, schedule, and cost control. Reviews and approves technical documents, construction schedules, submittals, and change orders. Conducts regular site visits to monitor progress, safety, and adherence to specifications.

Identifies and resolves field conflicts and construction challenges collaboratively. Ensures all work meets operational and functional requirements for all‑hazard fire stations and other administrative or support facilities.

FINANCIAL AND RESOURCE MANAGEMENT: Develops, tracks, and manages project budgets and schedules across multiple concurrent projects. Reviews and approves invoices, payment applications, and cost proposals to ensure fiscal accountability. Forecasts multi‑year initiatives, financial performance, and maintains accurate reporting. Coordinates closely with Finance to ensure compliance with public contracting laws and internal controls.

AFTER‑HOURS SUPPORT: Participates in an after‑hours logistics management rotation to provide continuous logistics support and operational stability around the clock.

GOAL‑STRATEGY ALIGNMENT: Develops expectations and goals for assigned units aligned with divisional or organizational goals and strategies. Undertakes short‑ and long‑term planning for assigned unit activities, coordinating with other units as necessary.

SUPERVISION: Oversees direct reports, including hiring, direction, learning and development opportunities, recognition, performance management, and corrective or disciplinary action.

For a complete description of each of these areas of responsibility, including secondary functions, please see the full job description on our careers page.

The education and experience minimum requirements below are typically required for performing the job functions (unless specifically…