Purchasing Assistant

The Purchasing Assistant, in collaboration with the Purchasing Manager, is responsible for supporting daily purchasing operations and administrative functions. This includes processing formal purchase orders, communicating with vendors via email, online platforms, and phone, assisting with inventory management and replenishment programs, and tracking and updating the status of open orders.

The Purchasing Assistant works closely with internal departments to assess purchasing needs, identify qualified suppliers, obtain competitive pricing, and support timely delivery of goods and services. This role is essential to ensuring the organization maintains the materials, supplies, and services needed to operate efficiently and effectively.

• Support the Purchasing Manager in collaborating with department leaders and production planners to identify and understand purchasing requirements.
• Review requisitions, prepare and issue accurate purchase orders (POs), and ensure compliance with company policies and procedures.
• Escalate any requisition or PO discrepancies to the Purchasing Manager for resolution.
• Obtain competitive quotes and support the negotiation of favorable pricing and terms for printing materials and services.
• Assist in researching and identifying potential print industry suppliers and vendors by evaluating capabilities, quality standards, and pricing structures.
• Monitor open POs, maintain regular communication with suppliers, and resolve delivery issues and discrepancies in a timely manner.
• Maintain accurate and organized records of all purchasing activities and documentation.
• Assist the Purchasing Manager in monitoring inventory levels and proactively initiate reorders to maintain optimal stock for operations.
• Build and maintain strong working relationships with internal teams and external suppliers.
• Demonstrate professionalism, teamwork, and a customer-focused mindset at all times.
• Perform other duties as assigned.

• Previous experience in a purchasing, procurement, or similar role, preferably within the printing or manufacturing industry.
• Working knowledge of print purchasing practices, including materials, equipment, and services.
• Familiarity with print-specific sourcing and purchasing systems is a plus.
• Strong analytical and problem-solving skills, including the ability to assess product quality and suitability for various projects.
• Willingness and ability to support negotiations with suppliers.
• Exceptional attention to detail and strong organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to work independently in a fast-paced environment and adjust priorities as needed.
• Proficiency in Microsoft Word and Excel for reporting and data analysis.
• Medical, Dental, Vision, 401K with company match, and other voluntary benefits offered

We are an Equal Opportunity Employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. We are committed to creating an inclusive environment where everyone feels respected and empowered to contribute their best work.