Office Manager

Office Manager

Location:

Tiverton, Devon
Salary:  £30,000 – £38,000 per annum, depending on experience

Hours:

Monday–Friday, 8:30am–5:00pm

Contract:

Full-time, Permanent
Reporting to:  Managing Director / Directors
Interview:  In-person interview at the company's main office in  Tiverton, Devon
About the Company  Our client is an established, Devon-based construction company with more than 30 years of experience delivering residential and commercial projects across Devon, Somerset and the wider South West.
With offices in Tiverton and Exeter, the business has built a strong reputation for combining traditional construction expertise with modern processes, technology and high standards of project management.
The company works across a wide range of projects, including:
New build homes
Commercial construction
House extensions
Barn conversions
Property renovations
Design & build projects
Public sector and framework projects
The business is also ISO-accredited and works closely with subcontractors, suppliers, clients and professional partners across the region.
About the Role  We are looking for an experienced and highly organised  Office Manager  to take responsibility for the smooth day-to-day running of the company's Tiverton office.
This is a varied role covering  office administration, finance, HR, compliance, health & safety and project support .
You will be an important part of the business and will act as a central point of contact for directors, employees, clients, subcontractors and suppliers.
The successful candidate will be someone who enjoys being organised, takes ownership of their workload and is confident managing several different priorities at the same time.
Interview Process

Please note:

Candidates selected for interview will be required to attend an  in-person interview at the company's main office in Tiverton, Devon .
Candidates should therefore be comfortable travelling to Tiverton for the interview and, if successful, working from the Tiverton office on a full-time basis.

Key Responsibilities  Office Management   Manage the day-to-day running of the Tiverton office.
Act as the first point of contact for calls, visitors, clients, suppliers and subcontractors.
Manage office supplies, equipment and facilities.
Liaise with external IT and other service providers when required.
Maintain organised digital and paper filing systems.
Ensure company and project documentation is stored correctly and kept up to date.
Finance & Administration   Process purchase orders and supplier invoices.
Process subcontractor payment applications.
Reconcile receipts and manage petty cash.
Prepare information for the company's external accountant.
Support sales invoicing and credit control.
Monitor outstanding invoices and assist with debt chasing.
Maintain accurate financial and supplier records.
Prepare regular reports and information for the directors.
Compliance & Document Control   Maintain company processes and documentation in line with ISO requirements.
Manage subcontractor onboarding and ensure the correct documentation is in place.
Check and maintain records including insurance certificates, RAMS, qualifications, CIS information and training records.
Monitor company accreditations, insurance policies and renewal dates.
Assist with audits and ensure documentation is kept up to date.
Support health & safety administration and site documentation.
HR & People Administration   Maintain accurate employee records.
Manage holiday and sickness records.
Assist with employee onboarding and offboarding.
Maintain right-to-work and training records.
Arrange training and courses where required, including CSCS, SMSTS and First Aid.
Liaise with external HR and payroll providers.
Project Administration   Set up and maintain project files for new…