Finance Assistant — Part Time

Position Summary

The historic Valentine Theatre is seeking a detail-oriented, organized, and dependable Part-Time Finance Assistant to support the day-to-day accounting and financial operations of our nonprofit performing arts organization.

This position will work closely with the Finance Manager to assist with accounts payable, account reconciliations, financial recordkeeping, invoicing, and cash management. The ideal candidate will possess strong organizational skills, a high level of accuracy, and the ability to manage multiple responsibilities in a collaborative environment.

This is an excellent opportunity for an individual with accounting or bookkeeping experience who is interested in supporting the arts and contributing to the financial stewardship of one of Toledo's historic cultural institutions.

Key Responsibilities

• Assist with monthly credit card reconciliations, including matching receipts to statements, maintaining transaction records, and following up on missing documentation.
• Record and categorize financial transactions in Quick Books Online.
• Support monthly bank reconciliations, including verification of cleared checks and ACH payments.
• Assist with the reconciliation of designated balance sheet accounts.
• Maintain accurate, organized, and accessible financial records.

Accounts Payable

• Monitor the accounting email inbox and retrieve incoming invoices for processing.
• Enter vendor invoices and accounts payable transactions into Quick Books Online.
• Assist with processing subcontractor invoices and payments in coordination with the Finance Manager.
• Ensure supporting documentation is properly maintained and filed.

Accounts Receivable & Event Accounting

• Prepare and process invoices for organizational partners, including Valentine School Days attendees.
• Assist with tracking outstanding invoices and recording payments as needed.
• Record bar and concession sales following performances and special events.
• Coordinate with appropriate departments to ensure timely and accurate financial reporting of event-related revenue.

Cash Management & Internal Controls

• Assist with preparing and delivering cash deposits to the bank, as assigned.
• Serve as a secondary verifier for bar and concession cash counts in accordance with established internal control procedures.
• Help ensure proper documentation and accountability for cash transactions.

Administrative & General Support

• Maintain financial tracking documents and spreadsheets using Google Workspace.
• Assist the Finance Manager with routine financial reporting and other accounting-related administrative tasks.
• Collaborate with staff across departments to collect financial documentation and resolve discrepancies.
• Provide additional support for accounting projects and financial processes as needed.
• Duties Assigned as needed

Qualifications

Required:

• Previous experience in bookkeeping, accounting support, accounts payable, or a related administrative finance role.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Excel and/or Google Sheets.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality when handling sensitive financial information.
• Effective communication skills and the ability to work independently.

Preferred:

• Experience using Quick Books Online.
• Familiarity with bank reconciliations, accounts payable, and general ledger accounting.
• Previous experience working in a nonprofit organization, performing arts venue, or similar environment.
• Associate degree or coursework in accounting, finance, or business administration.

This is a part-time position working approximately three days per week (24 hours), with a consistent schedule to be established based on organizational needs.

The Finance Assistant will…