Program Secretary; PT

The Program Secretary completes secretarial tasks; provides confidential administrative support; organizes and coordinates office activities; acts as a liaison for administrators with ESC staff, school district staff, and community agencies; and serves internal and external customers in a courteous and professional manner. In addition, the Program Secretary will coordinate conference room scheduling and assist with the implementation of professional development events.

• High School diploma or its equivalent.
• Experience and proficiency with computer applications including Microsoft Office and Google; ability to use various web-based computer applications to perform job duties
• Working knowledge of basic office procedures and operation of common office equipment and machines
• Ability to write and speak effectively and ability to promote positive customer relations

• Type, proofread, reproduce, collate, and disseminate correspondence, forms, educational materials, grants, reports, memoranda, work orders, and other items as required
• Design, type, proofread, reproduce, assemble, and disseminate newsletters, brochures and other products as needed.
• Prepare, process, and track purchase orders; ensure materials are delivered to appropriate staff; coordinate with finance office to ensure invoices are processed correctly
• Coordinate meetings and activities including creation of materials, dissemination of information and arranging for meeting location and materials
• Manage conference room scheduling for meetings and professional development events
• Assist in preparing meeting space including setting up tables, chairs, preparing refreshments, registering participants and taking minutes when necessary
• Maintain an efficient and functional filing system that ensures safe and efficient retrieval of program records
• Responsibly collect and enter required data related to work responsibilities within designated time frames
• Handle email and phone messages and deliver contents accurately to the appropriate person
• Answer incoming calls in accordance with established procedures; assist callers by providing accurate information or transferring caller to appropriate staff; receive messages and transfer to appropriate staff
• Interpret and apply Board Policy, Administrative Rules and regulations as appropriate

Based on salary schedule and/or commensurate with experience and education.