Grants and Administrative Coordinator

Position:Grants and Administrative Coordinator

Location: Toledo, OH

Job :3418

# of Openings:1

Job Type:Full-Time, Salary Exempt

Schedule:Monday
- Friday

Health Partners of Western Ohio is an independent, non-profit and community-directed organization. We serve low-income areas and places without access to care. We’re led by a volunteer Board of Directors. Most of our board members are also patients. Our Mission is to eliminate gaps in health outcomes for all members of our community by providing access to quality, affordable, preventive and primary health care.

The Grants and Administrative Coordinator provides comprehensive coordination and administrative support for grant-funded programs, organizational initiatives, and leadership activities. This position coordinates grant tracking, data collection, reporting, documentation, and compliance activities while also performing administrative functions such as calendar and meeting coordination, correspondence, document preparation, record maintenance, purchasing support, and general office organization. The Coordinator works closely with program staff, finance personnel, leadership, funding agencies, vendors, and external partners to support timely grant deliverables and efficient day-to-day operations.

• Insurance
  - Medical, Dental, Vision, Life, and Disability
• 403(b) Retirement with up to 8% match
  - Starts at 3% and increases with time of service
• Employee Assistance Program
• Paid Time Off (PTO) – Accrued per pay
• Paid Holidays – 7 paid holidays
• Annual Reviews and Increases
• Tuition Reimbursement – Eligible after 2 years of service
• Eligible to apply for the Emerging Leaders Program after 1 year of service

• Bachelor’s degree in Business Administration, Public Administration, Healthcare Administration, Nonprofit Management, Office Administration, Finance, Education, Public Health, or a related field required; a Master’s degree is preferred.
• An equivalent combination of relevant education, training, and experience may be considered.

• Two to five years of experience in grant administration, grant reporting, executive or administrative support, program coordination, project coordination, or a related field.
• Experience tracking deadlines, deliverables, performance measures, budgets, meeting follow-up, and compliance documentation preferred.
• Experience supporting multiple departments, leaders, funding sources, projects, or reporting systems preferred.
• Experience in a healthcare, nonprofit, education, public-sector, or community-based organization is preferred.

• Strong organizational, administrative, project-coordination, and time-management skills.
• Excellent written and verbal communication, proofreading, document-formatting, and business-writing abilities.
• Ability to collect, organize, review, and summarize quantitative and qualitative information accurately.
• Strong attention to detail and demonstrated ability to meet competing deadlines.
• Proficiency with Microsoft Excel, Word, PowerPoint, Outlook, Teams, SharePoint, and electronic reporting or recordkeeping systems.
• Ability to create and maintain trackers, calendars, spreadsheets, meeting records, filing systems, and standardized templates.
• Ability to work independently, take initiative, prioritize assignments, and follow through on action items.
• Ability to collaborate effectively with leadership, staff, funders, vendors, and community partners.
• Knowledge of federal, state, local, and foundation grant requirements is preferred.
• Ability to maintain confidentiality, use discretion, and exercise sound judgment when handling sensitive information.

• Maintain a centralized system to track grant-funded…