Dental Office Assistant

Dental Office Assistant

Apply for the Dental Office Assistant role at Heartland Dental
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America’s Family Dental in Tomball is looking for a Front Office Assistant to join our team.

• Dental experience preferred, but willing to train.
• Working schedule: M/F 6:30 am – 3 pm; T/W/T 6:30 am – 5 pm.

Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.

• Greet and welcome patients as they enter the office to create a great first impression of our team.
• Manage front office duties including answering phones, checking office mail and email, and communicating with patients and insurance companies.
• Utilize Dentrix for patient scheduling and records.
• Schedule and confirm appointments for multiple providers in the office.
• File patient insurance claims, follow up on outstanding claims, verify benefits, and explain coverage.
• Post insurance and patient payments and process accounts receivables.
• Review treatment plan fees and payment options with patients.
• Partner with the providers and team to implement Heartland Dental systems to optimize office potential.

• Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO.
• Front‑loaded education and training, providing you the opportunity to develop to your full potential.
• Opportunity to be a part of a secure company with 20+ years of industry‑leading experience that provides a stable career with unlimited growth potential.
• Access to on‑demand Daily Pay.

• Experience working in a fast‑paced and customer‑centric environment.
• Excellent communication and organizational skills.
• Access to minimum PHI necessary for performing job‑related functions; regular HIPAA training and safeguards required.

• 1+ years of experience in a dental or medical setting.
• 1+ years of experience with insurance billing and accounts receivable.
• Experience with Dentrix or other dental software.

• Ability to perform essential duties with or without reasonable accommodation.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Availability to attend virtual or in‑person training sessions periodically throughout the year.
• Tuberculosis (TB) test required for all new hires in dental office positions; not applicable in FL & TN.

Heartland Dental is the nation’s largest dental support organization, providing non‑clinical administrative support services to over 3,000 supported doctors across 39 states and the District of Columbia in more than 1,800 dental offices. Each supported office is unique to the community and the patients they serve.

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants the protections of federal, state, and local laws affording equal opportunity in employment.