Purchasing Specialist

Advanced Compressed Air Solutions distributes and supports only the highest quality products. With customer service as our primary mission, we work closely with customers to establish solid business relationships within the Houston metro area and throughout Texas and beyond.

We provide reliable compressed air systems and support companies seeking quality suppliers of dependable products, services, and technical support. ACAS is a leader in the compressed air industry, dedicated to providing cost-effective alternatives with the best possible products and services.

Visit our Website:

Summary

Advanced Compressed Air Solutions (ACAS) is a leading provider of industrial compressed air equipment, parts, installation, and service. We are looking for an organized, detail-oriented Purchasing Specialist to support our growing operations.

The Purchasing Specialist will be responsible for purchasing equipment, parts, materials, and supplies needed to support our sales, service, and installation departments. This position requires strong computer skills, excellent organizational abilities, attention to detail, and the ability to learn and effectively use business software systems.

The ideal candidate is someone who takes ownership, follows through on commitments, communicates well with vendors and internal departments, and understands that timely purchasing directly impacts customer service, technician productivity, and job profitability.

Responsibilities

• Process and manage purchase orders.
• Purchase compressor equipment, replacement parts, fittings, piping materials, service parts, and general supplies.
• Review purchase requirements and verify part numbers, quantities, pricing, vendors, and delivery dates.
• Monitor open purchase orders and follow up with vendors to ensure materials arrive when needed.
• Work closely with Sales, Service, Warehouse, and Project/Installation teams to identify purchasing requirements.
• Support compressor installations by ensuring required equipment, parts, piping, fittings, and materials are ordered and available when needed.
• Review sales orders, service orders, project requirements, and material lists for purchasing needs.
• Obtain vendor quotes and compare price, availability, freight, and lead times.
• Negotiate pricing and delivery when appropriate.
• Maintain accurate vendor and purchasing information in the company's business systems.
• Track backorders and communicate delays to the appropriate ACAS team members.
• Identify potential material shortages before they impact a job or customer.
• Coordinate with the warehouse to verify receipt of purchased materials.
• Assist with inventory management and identify opportunities to improve stocking levels.
• Research alternative parts or vendors when materials are unavailable.
• Process returns, credits, and warranty-related purchasing issues.
• Maintain organized purchasing records and documentation.
• Assist with developing and maintaining preferred vendor relationships.
• Help identify purchasing cost savings and improve purchasing efficiency.
• Support month-end purchasing and invoice reconciliation as needed.

Computer and ERP System Experience

Strong computer skills are required for this position.

The successful candidate should be comfortable working with:

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• ERP/business management systems
• Purchasing and inventory systems
• Vendor websites and online ordering platforms
• Email and electronic documentation

Experience with Epicor Prophet 21 (P21) is preferred but not required. Candidates with experience using other ERP, purchasing, inventory, or business management systems will be considered.

Qualifications

Required

• Previous purchasing, procurement, or purchasing-related experience.
• Strong computer…