Executive Assistant​/Personal Assistant to CEO

Executive Assistant / Personal Assistant to the CEO

PROSPR Financial Wellness
· On-site, Toms River, NJ
· Full-time

We're looking for a proactive, highly organized Executive & Personal Assistant to work directly with our CEO/Founder. You'll handle both business and personal support: managing schedules, coordinating logistics, and handling time-sensitive tasks with discretion. The goal is to keep day-to-day details off the CEO's plate so they can focus on the big picture.

• Manage the CEO's professional and personal calendars, appointments, and task tracking
• Coordinate business and personal travel, errands, and correspondence
• Act as the main point of contact between the CEO, the team, and vendors
• Protect the CEO's time by filtering requests and fixing issues early
• Own day-to-day workflows in Asana and Gmail, including task routing and reminders
• Document and improve internal processes, and help roll out AI and automation tools

• Proactive, sharp-thinking, and calm in a fast-paced environment
• Exceptionally organized, with strong multitasking and attention to detail
• Clear, prompt communication, both written and verbal
• Trustworthy with confidential business and personal matters
• Experience with Asana (or similar) and Google Workspace, especially Gmail
• Comfortable with travel planning, scheduling, basic budgets, and expense tracking
• Quick to learn new tools with little guidance

Location: On-site, Toms River, NJ
Schedule: Full-time
Compensation: Commensurate with experience