Accounts Payables

GENERAL FACILITIES AND OP Full Time Clerical Tooele, UT, US

4 days ago Requisition

Salary Range: $25.00 To $28.00 Hourly

The Accounts Payable is responsible for supporting the daily financial operations of Nat-Su Healthcare by ensuring accurate and timely processes of invoices, payments, account reconciliations, and final transactions. This position plays an essential role in maintaining accurate financial records, managing vendor relationships, and supporting accounting functions across multiple entities.

Account's Payable processing & Payment Management

• Collect, review, and process invoices from multiple sources, ensuring accuracy, completeness, and proper documentation.
• Enter and maintain invoices across multiple entities, ensuring appropriate account coding and timely processing.
• Prepare weekly accounts payable (AP) payment batches for review and approval.
• Enter and record ACH withdrawals, ensuring transactions are accurately reflected in financial records.
• Review and verify account coding for purchases and orders processed through  .
• Communicate with vendors to obtain missing invoices, resolve discrepancies, and address payment-related inquiries.
• Maintain organized and accurate accounts payable files, including invoices, payment records, and supporting documentation.
• Perform monthly account reconciliation to ensure accuracy and completeness of financial records.
• Prepare and enter journal entries in accordance with established accounting procedures.
• Assist with preparing annual 1099 forms, ensuring vendor information and payment records are accurate.
• Identify and research discrepancies in financial records and assist with necessary corrections.
• Support month-end and year-end closing activities by providing accurate documentation and reconciliation support.
• Establish and maintain vendor accounts, including collecting, reviewing, and recording W-9 information.
• Ensure vendor records are complete, accurate, and maintained in accordance with company procedures.
• Prepare and distribute documents for electronic signatures, ensuring timely completion and proper recordkeeping.
• Maintain professional communication with vendors and internal departments regarding invoices, documentation, and payment processing.

Payroll Related Reconciliations & Benefits Accounting

• Prepare invoices for employee 401k contributions using payroll reports and supporting documentation.
• Reconcile employee insurance charges against insurance billing statements to verify accuracy.
• Research and resolve discrepancies between payroll deductions, insurance invoices, and accounting records.
• Coordinate with Payroll and HR as needed to ensure accurate reporting and reconciliation of employee-related financial transactions.

Accounting Systems & Administrative Support

• Utilize Ramp, Quick Books, Excel, and other financial systems to process transactions, maintain records, and support accounting operations.
• Maintain accurate financial data across multiple platforms and organizational entities.
• Assist with accounting-related administrative duties and reporting as assigned.
• Collaborate with Finance, Payroll, HR, and other departments to support efficient financial operations.
• Perform additional duties assigned to support the needs of the Accounting and Finance Department.

Minimum Qualifications

• High School Diploma or equivalent.
• Previous experience in accounts payable, bookkeeping, accounting, or related reconciliation.
• Working knowledge of basic accounting principles and accounts payable procedures.
• Proficiency in Microsoft Excel and general office applications.
• Ability to remain confidential financial and employee information.

Preferred Qualifications

• Associate degree or higher in Accounting, Finance, or…