Records Coordinator - Demographics

Job Title: Records Coordinator Classification: Full-time, Classified Specialty

12-month position

Reports To: General Director, Demographics

The Records Coordinator plays a pivotal role in ensuring the accuracy, integrity, and confidentiality of student data within the school district. This position involves coordinating, managing, and maintaining comprehensive student records, collaborating with various stakeholders, and utilizing technology to enhance data efficiency.

• High School Diploma or equivalent
• Skill with data entry.
• Strong organizational and analytical skills.
• Excellent communication and interpersonal abilities
• Knowledge of relevant data privacy laws and regulations.
• Ability to copy, microfilm and use the microfilm/microfiche reader.
• Ability to assemble and compile statistical reports, proficient in computer operation.
• Bilingual preferred

• Coordinates the processing of student data utilizing district student software programs and assigns new student registration numbers.
• Regulates “entry” and “exit”, transfers to other schools within the school district, and processes cumulative folders in and out of the district central repository in the office.
• Ensure the completeness and accuracy of student records, including demographic information, attendance, grades, and other pertinent information.
• Provides policy and district information to aid current and prospective patrons, governmental agencies, and institutional personnel as permitted.
• Provides information regarding attendance area boundaries, enrollment and Board policy relating to enrollment, transfers, and tuition.

• Provides support and troubleshooting assistance to users encountering issues with student data systems.
• Assists with assembling student enrollment data for reports such as the state aid report, civil rights report, applications for student records manual, registration records, and special education reports, as assigned.
• Will assist the General Director in the assembly and compilation of statistical reports and internal management and research projects requiring student data.
• Oversees the proper storage and disposal of student records in compliance with record retention policies.
• Collaborates with the Information Technology department to identify opportunities for system enhancements that could improve the efficiency of student data management.

The incumbent may be required to use the following requirements during any part of the working day:

Speaking, hearing, visual, reading, writing, word processing, mobility, consistency of temperament, ability to work with a variety of problems at the same time, stamina for working long hours and in stress producing environments.

The performance responsibilities of this position are not limited to those outlined in this description and may include any other responsibilities assigned by the Board of Education, the Superintendent, or direct supervisor, or his/her designee.